Academic Scheduling: UVU Curriculum Approval Workflow

		UVU Curriculum Approval Workflow
		UVU's curriculum process is driven by Curriculum policy, Board of Regents policies and NW Commission on Colleges and Universities accreditation standards. Individual departments and programs may be further influenced by additional accrediting bodies. Perhaps one of the most perplexing questions that arise concerning the curriculum process is, "How long will it take?" The time necessary to take an item from idea to classroom will vary depending on the nature of the curriculum action. It might take as little as 16 months, but could require as much as 37 months or more. Did you know that the Board of Regent's policy (R401) identifies more than twenty specific curriculum actions? Adding new certificates or degrees, discontinuing existing programs of study, creating Institutes or Centers, changing degree names, restructuring existing program or administrative units are just a few of the actions that fall under what we generally call "curriculum." The approval workflows below will prove helpful in planning and demystify the timing of curriculum.

Program Changes (Major) Approval Workflow
#	Description	Due	Planned Start	Due	Planned Start
1	R401 Executive Summary (include program curriculum) to UVU Budget Director	Jun 2011	Fall 2013	Jun 2012	Fall 2014
2	Prioritization by Academic Affairs Council (include executive summary)	Jul 2011		Jul 2012
3	COMET Data Entry ^1,2 and R401 Write-up	Feb 2012		Feb 2013
4	Dept & College/School Curriculum Processes ^2,3 Financial Manager ⁵	Spring 2012		Spring 2013
5	UVU Curriculum Committee Deadline ⁴	01-May-2012		01-May-2013
6	UVU Curriculum Committee Meeting	Aug-Sep 2012		Aug-Sep 2013
7	Academic Affairs Council (include program curriculum w/R401)	Ongoing		Ongoing
8	VPAA	Sep 2012 ⁶		Sep 2013 ⁶
9	Board of Trustees R401 Submission and Meeting	Sep 2012 ⁶		Sep 2013 ⁶
10	OCHE Sumission of R401 - OCHE Staff Review - Council of CAOs (IP Video) Review - Item Approved by PRC; Prepared for Regents	Sep 2012 ⁶		Sep 2013 ⁶
11	Board of Regents Agenda	Jan 2013 ⁶		Jan 2014 ⁶

Course & Program Changes (Minor) Approval Workflow
#	Description	Due	Planned Start	Due	Planned Start
1	COMET Data Entry ^1,2 and R401 write-up	Feb 2012	Fall 2013	Feb 2013	Fall 2014
2	Dept & College/School Curriculum Processes ^2,3 Financial Manager ⁵	Spring 2012		Spring 2013
3	UVU Curriculum Committee Deadline ⁴	01-May-2012		01-May-2013
4	UVU Curriculum Committee Meeting	Aug-Sep 2012		Aug-Sep 2013
5	Academic Affairs Council ⁴	Ongoing		Ongoing
6	VPAA ⁴	Sep 2012 ⁶		Sep 2013 ⁶
¹ The May 1st deadline is for proposals that will be effective Fall of the following year (if approved). The proposals must be entered into COMET and have received formal approval from the Department Chair, College/School Curriculum Committee Chair, and Dean by May 1st. Additional paperwork is required for both the Board of Trustees and the Board of Regents. Department chairs should consult with the Director of Academic Scheduling & Curriculum very early in the curriculum process to successfully prepare the necessary documentation. ² All curriculum requests, approvals and disapprovals must be processed in COMET. ³ Some departments may also have Advisory Committees that should review their proposals prior to being submitted to the UVU Curriculum Committee. ⁴ Minor course changes and deletions are reviewed and given final approval by the UVU Curriculum Committee ; however, new course proposals and significant course modifications must also be approved by the Academic Affairs Council and the VPAA. Minor program changes are reviewed and given final approval by the UVU Curriculum Committee ; however, new programs, program deletions, and significant program changes must also be approved by the Academic Affairs Council, the VPAA, the Board of Trustees, and the Board of Regents. ⁵ Budgetary limitations must be taken into account in the planning stages. Contact your Financial Manager. ⁶ Reflects the earliest date.

Academic_Scheduling@uvu.edu | 801.863.8770

Last Updated 10/16/12