Course section additions are submitted online (preferred method) using a Class Scheduling Add form:  http://www.uvu.edu/asc/addform/, located within a password protected area. Please contact Academic Scheduling for the login and password information. (Authorized Academic Class Scheduler 's are emailed this information with each round of proofing reports.)

Course section changes and cancellations are submitted using a Word document (updated 08-JUL-2009):  http://www.uvu.edu/asc/Class_Scheduling_Request.doc.  Additions can also be submitted via this method.

Complete instructions are available at:  http://www.uvu.edu/asc/Scheduling_Request_Add.pdf.  Phone / Email requests are not acceptable request methods.

• prime time sections that represent a net add for your department, and
• course sections that inefficiently use general classrooms (even if they have received rooms in the past).  This applies to pre-scheduled and generally scheduled class sections.

Each section will close separately as they reach their individual maximum enrollment limit:

HONR 300R          max = 5
HIST 3200           max = 20

XList Group          max = 2

Each section will close simultaneously when the combined total of the cross listed group reaches 30:

PSY 3620                max = 30
SOC 3620               max = 30
ANTH 3620              max = 30

XList Group              max = 30

The State of Utah now requires all video home sections (located in broadcast room EE) be coded as video, not face-to-face. These sections will no longer appear on the originating academic department proofing reports, but will appear on the Video proofing report. Academic Scheduling is in the process of re-numbering all video home sections, beginning with Summer 2010. This change will affect:

Schedule Type: "F" (face-to-face) sections will now be coded "V" (video)
TOPs Code: "Video" code will be added
Section: Must begin with "V"

For example:

ENGL 1010 003 --becomes-- ENGL 1010 V01
HUM 1010 601 --becomes-- HUM 1010 V06
HIST 1700 A01 --becomes-- HIST 1700 V01
SOC 1200 B61 --becomes-- SOC 1200 V06

For more information, see Course Section Numbering.

• Used when a delete/cancel request is received prior to Student registration access.
• The record is removed from Banner and cannot be retrieved.
• No information will appear on subsequent proofing reports.
• No information will carry to the next like semester (i.e., Spring 2009 to Spring 2010).

• Used when a delete/cancel request is received and Student registration is open.
• The record remains in Banner and can be re-activated upon request.
• Subsequent proofing reports will reflect the canceled section with "C" in the "Status" column
• If the record is not re-activated prior to "rolling" the semester, no information will carry to the next like semester.

Classrooms/Labs are automatically assigned to course sections following the data entry of round 2 proofing report changes. The room scheduling software considers building preferences associated with the course prefix.  It is not able to consider instructor attributes or needs.

Approximately 75% of the sections are placed with the first preference.  Five percent cannot be placed within any preference and must be processed manually on a first come-first served basis, subject to room availability. We are currently reviewing options to improve UVU's room-use efficiency and placement.

Campus-wide Room Audit
Academic Scheduling, in cooperation with Facilities and Media Services, conducts a campus-wide room audit of ALL academic classrooms, labs, conference rooms, fitness/dance rooms, and concourses.  All accommodations are validated, including: maximum student capacity, furniture type, room configuration, media equipment, lab equipment, fire exits, windows, etc.  Having more accurate information about what is available helps us improve our services to the campus.  This project typically runs May through July, and every effort is made to avoid classes in session. Your cooperation and understanding is appreciated.  (Eva Bernfeld, Director of Academic Scheduling and Curriculum)

• Instructor Verification -- To ensure appropriate workload and compensation, all staff assignments should be completed.
• Course sections with "0" or low enrollment --  As UVU continues to grow, an increased number of course section adds and room changes are requested.  In our review of scheduled rooms vs maximum/actual enrollments, we see a large number of active sections where 0-3 students are enrolled in classrooms that can accommodate 30+.  Consider canceling these sections to free up valuable space for others.

Historically, departments have controlled student registration by requesting maximum enrollment limits be set to zero on some class sections.  Effective July 1, 2009 the maximum enrollment limit for all existing sections and all new section requests must reflect the actual limit.  Course sections where students are currently enrolled will NOT be changed at this time, but it is important that we collect the data now.

How will enrollment be controlled?
When a "zero enrollment" request is made, Academic Scheduling will now utilize Banner's "Special Approval" feature to control student registration, as appropriate.  This change will help improve the room scheduling process, and the accuracy of state reporting and faculty workload.

How are Students affected?
Where students once received a "class closed" message, they will now receive a "Department Approval Required" message.  It is still necessary for a student to obtain department approval before an Advisor can assist with registration.

Lab and course fees can be requested in order to cover specific course costs.  Review UVU's Lab & Course Fees policy (http://www.uvu.edu/policies/officalpolicy/policies/show/policyid/81), which includes:

• Description and Use:  Fee amounts are based on the cost of equipment, maintenance, software, supplies, handouts, field trips, lab or other direct instructional materials to be used by students.
• Account Balances:  Departments may not generate excess funds from lab and course fees (all accounts are monitored by the Dean's office).
• Fee Disclosure:  Courses with approved fees must provide full disclosure to students in the course syllabi.

Lab and course fee accounts should be reviewed regularly for accuracy and potential adjustments (add/delete/increase/decrease).  The deadline for requests generally follows the second round of Class Schedule Proofing Reports.  To be considered by the Course Fee Review Committee for approval, submit your request(s) to the Committee Secretary on the proper form* (http://www.uvu.edu/asc/course_fees/index.html), and always include:

• Course number and title
• Effective term date
• Index and detail codes
• Complete list of items to be supplied or used in the course (equipment, quantity, size, mileage, etc.)
• Whole dollar amount
• Written justification and supporting documentation, which may include:
  • Itemized quote or receipt from supplier(s)
  • Do items become property of student, or remain at UVU?
  • How often are items replaced?  (one time use, life expectancy, etc.)
  • What type of maintenance is required? (parts, labor, etc.)
  • Show how amount was determined.  For example:
       - # items x $ per item / # students per semester
       - # vehicles x # days x $ per day (or mileage) / # students
• Signature approvals from department chair and dean

Any requests submitted with insufficient documentation, appropriate calculations, or missing signatures will not be considered by the Committee.

*An online form will be available in Fall 2010.