Documentation Guidelines

Who Qualifies

Students who have a disability as defined under the Americans With Disabilities Act (ADA) are eligible to receive accommodations at UVU. If you have a previously diagnosed disability, you may submit the proper documentation to receive services. If you suspect that you may have a disability, please schedule an appointment to meet with an Accessibility Services Department Counselor by calling (801) 863-8747 or by speaking with the front desk in room LC-312. Our counselors may refer you for specific types of testing on campus at Student Health Services, or may provide you with other helpful information and resources. Students MUST meet with an Accessibility Services Department counselor EACH semester in order to obtain accommodative services for that semester.

Documentation

It is the student's responsibility to submit documentation (pdf) from a licensed professional to the Accessibility Services Department. Accommodations are not provided retroactively. Documentation may be submitted at the time of an appointment or may be faxed to our office at (801) 863-8377.

A diagnosis in and of itself is not necessarily considered a disability. In order to qualify as a disability under the Americans with Disabilities Act (ADA), the following will need to be addressed in writing by a licensed professional with expertise in the area of the diagnosis: diagnosis, including diagnostic code(s); medications and mitigating measures; after considering mitigating measures, a description of the functional limitations and their impact on major life activities as well as recommendations for accommodations. The documentation should demonstrate that the diagnoses substantially limits a major life activity in comparison to the average person.

If you have had testing done at another facility, or have submitted documentation to another entity, you may need to give them a release form so that they can send us your documentation. You may use the following release form(pdf). If you are requesting your documentation from Vocational Rehabilitation, ASD can fax the release form for you, once you have filled it out.

How to Apply

UVU STUDENTS: In order to determine eligibility for, and to receive accommodative services you must do the following:

1. Schedule an appointment to meet with a counselor in the Accessibility Services Department. No same day or walk-in appointments.
2. Complete an Initial Intake Packet and return it to your counselor (these may be obtained at the ASD front desk or you may print it out and turn it in to the ASD front desk).
3. Obtain a copy of your documentation (from a licensed professional) addressing each of the following items:
   • Medical and/or Psychological Diagnosis with ICD-10 or DSM-IV-TR codes.
   • A list of medications and/or other mitigating measures
   • Any and all functional limitations, their nature and effect on major life and learning activities.
   • Any suggested or recommended learning or campus accommodations.

If you are requesting documentation from a licensed professional (Physician, Psychiatrist, Psychologist, etc.) for the first time, please make them aware of what must be included (as indicated in the above list.) The documentation and/or diagnostic evaluation must have been completed within the past three years. Documentation may be faxed to: (801) 863-8377

Accessibility Services Department
800 W University Parkway MS 190
Orem, UT 84058-5999


or you may bring it with you to your next appointment. It is important to recognize that there will be a processing period for the documentation to be reviewed by a counselor. The counselor will determine if the documentation is sufficient to establish the presence of a disability as defined by and covered under the ADA. The academic accommodations requested and approved are supported in and by that documentation. It is your responsibility to meet with your counselor and make sure that sufficient documentation is provided.