After the Details box, you will see a Page URL box. This is where you type in the internet address of a site that could provide additional information on your subject. http:// - When this box is filled in, it will appear under the words “More information is available here” at the bottom of the message. It will be a clickable link that will take the viewer to the page you have selected.

The next heading is Publish. You will enter a date and time that you want the message to appear as an Announcement. For example: if you post an announcement about a certain event that will be held on the Feb. 5 th, the start date / time will be 2/5/2005 and the end date will be 2/5/2005. You can change the time if you need to, but for most announcements you can leave it as the default. If you aren’t sure the exact dates, you can click on the calendar icon on the right hand side. The end date expires the message and no one will be able to view the message after that day. This eliminates old messages piling up in the list.

Continuing on down the page, you will come to Publish topics. There is a button located at the right side of the screen labeled “choose topics”. When you click on this button, it will give you a list of the available topics. Topics are set up to allow the user to personalize his or her view. They can choose not to view the sports topic for example, and any announcement with the topic “sports” will not be listed in their UVAnnounce window. You can choose multiple topics for the message, but you must have at least one.

Once you have chosen a topic, you then have the option of further selecting your viewing audience by choosing a role. If you want your message to be "public" leave the role blank. A role is assigned to a person according to their job, student or faculty /staff status or a variety of determining factors. Each individual may have several roles assigned to them and helps to personalize their UVLink account. Click the choose roles button and a window will pop up with the available roles. Check the boxes that you feel should be alerted of your message and hit the save button.

You can then choose to make a calendar event that will be added to the master calendar. You must first check the “Make Calendar event” box. Then click the + sign next to the “ event times” window. This will take you to another screen with 2 date/time slots. Select the date or block of dates that you wish the event to show up on the calendar. If it takes place on one certain day, select the same date and time for both slots and click, save.

You are then given the option of entering an event location. The location will appear on the calendar under the event time.

Once you have finished, you can preview the message. (This will not display any calendar entries.) When you are satisfied, click the “request approval” button and your message will be sent to the queue for approval.

If you are entering a Calendar event only and you do not wish for it to be published in the UVAnnounce window, enter a start and end date previous to the current date, in the Publish box. You do not need to choose a topic or role for calendar events.

Note: The above information may also be found in UVLink in the UVAnnounce channel under the "help" tab.