The University Compliance Office should be notified if the funding source contacts the principal investigator or project director with questions or to request additional information.
The PI/project director should inform the University Compliance Office of the decision of the funding source. If the Office of Sponsored Programs receives notification of the award, that office will forward the decision to the University Compliance Office. Official notification of funding should be sent to the University Compliance Office. Upon receipt, the University Compliance Office will initiate the following:
After receiving the award notification, it may be necessary to contact the funding source to renegotiate the terms of the award. Renegotiation is handled by the Office of Sponsored Programs, in consultation with the PI/project director, the dean or division head, and the University Compliance Office as needed.
If renegotiation is not necessary or once renegotiation is complete, the University Compliance Office will ensure that appropriate acknowledgements and acceptance of the award are forwarded to the funding source.
The University Compliance Office will complete the Grant Award Summary Form, attach appropriate documentation and forward this information to the Sr. Accountant for Grants and Sponsored Programs for budget number assignment. The Sr. Accountant will contact Compliance Assistance with the budget number or if additional information is needed.
After the budget number has been received from the Sr. Accountant, the University Compliance Office will meet with the PI/project director to discuss budget information, award restrictions, reporting procedures and deadlines, etc. Question that the PI/project director may have will be addressed at this time. The PI/Project director will sign the Grant Award Summary Form certifying acceptance of the terms and conditions of the award.