purchasing Requirements

1. Purchases need to be made using the Perkin’s index given for the project.(One exception: If the purchase is made on a procard, the CTE office must receive a receipt before any funds are transferred to the department’s index.)


2. Purchases made through a requisition should not include small inexpensive items. (Those items should be purchased with departmental funds.)


3. When purchases are made with a requisition, the CTE office must receive a copy of the requisition, the purchase order and the invoice.


4. For travel arrangements, the CTE office needs a copy of the flight information, any membership or conference receipts, a copy of the travel authorization, the travel reimbursement form, and any accompanying receipts.


5. When items are received, don’t forget to call the PO number into the warehouse and let the CTE office know the date when you called.


6. Purchases over $3000.00 must be handled through the institution’s bid process.


7. If purchases are made by giving a campus entity the index number (ie. dining services, bookstore, etc.), the CTE needs documentation of that expenditure.


8. Paperwork copies of expenditures need to be given to the CTE office in a timely manner. (The project will not be considered closed until all paperwork has been submitted.)


9. All purchases are subject to UVU policies and procedures.