• Attachments take up more space than you think. Do the math: 500 emails x 5 MB attachment
= 2500 MB = 2.5 GB stored in the email system.
• Time and Email Backlogs: Attachments take a long time to send and receive. Each
attachment is scrutinized carefully by the spam/virus filters. For example, 500 attachments
x 1 minute each to virus/spam check - 500 minutes - 8 hours 20 minutes that they system
can't work on everyone else's email.
• The concept and design of email in general was never created for sending documents
and files, and therefore email systems have severe limitations in functionality related
to document management, storage, and transport of files. This is inherent in the email
protocol. Email was meant as a medium for relatively short messages between two people.
When sending messages, remember that all UVU email accounts have a quota. It doesn't
take too many attachments to fill this quota, after which, email may be rejected by
the server and the recipients may not receive other important messages (For your students,
this may mean Financial Aid, Registration, Tuition Notices, etc. are rejected).