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When possible, full-time faculty travel funds in departments may be supplemented with a Faculty Travel grant. Applications for Faculty Travel grants are reviewed and distributed by the Faculty Center for Teaching Excellence with the input and recommendations of the Faculty Senate Faculty Development Committee. The purpose of this fund is to assist faculty with professional travel, particularly related to enhancing instructional effectiveness and Scholarship of Teaching and Engagement. Depending on available funds, adjunct faculty may also apply for travel support.
Application Process For Full-Time Faculty:
- Submit an online application form for faculty travel funds by visiting the Faculty Center website at: http://www.uvu.edu/facultycenter/funding/suplementaltravelgrants/travelapplictionform.php
- Faculty must submit their application at least 10 working days in advance of the expected travel. No applications submitted after the travel has commenced will be considered for funding.
- Once the form is submitted, the applicant will need to have the relevant department chair send an email to the Faculty Center endorsing the travel as relevant and appropriate and indicating the amount of funding the department will provide.
- The funds requested are to be supplemental to department, school or college funds. Travel grants will be no greater than that provided by department, school or college. If the department or school/college has indicated the travel has value, but has not provided funding, grants will only be considered for travel directly related to improving pedagogy and/or scholarship of teaching, learning, or engagement. Note: Full funding of requested amounts is unlikely is this situation.
- If the application form is incomplete or if the budget section is not calculated correctly, the application will be returned for possible later consideration, or voided.
- It is to a faculty member's advantage to submit their requests as soon as possible. The funding for the Travel Grant is limited and once it is gone, all other grants will be returned “disapproved due to funding.” The Faculty Development Committee will review submitted travel requests on an ongoing basis and make decisions as soon as possible after submission.
- Each applicant will only be granted funds for one trip. Faculty may submit more than one travel application, but must indicate which are their first and second choices.
- Faculty who are granted travel funds will be notified by the Faculty Center within two weeks of the committee's decision, usually via email.
- Application Process For Adjunct Faculty (based upon available funds for the year): Adjucnt faculty may also apply for travel support, contingent upon available funding. Interested applicants are encouraged to contact the Faculty Center to inquire before they submit an application. Adjunct faculty should follow the same procedures as full-time faculty except that travel grants are not necessarily considered supplemental. All adjunct faculty are required to indicate on their application where they have sought support for their travel and indicate the amount of support, if any, they have obtained. Department chairs must still endorse the travel as relevant and appropriate and indicate the degree of funding they will provide, if any. Decisions on adjunct faculty travel grants will be made on an individual basis rather than following the standard priorities described below by the Faculty Center.
Once travel has been completed, the faculty member must submit a copy of their Travel Reimbursement Form, to the Faculty Center within 30 days of the final travel date.
NOTE: The grant will be paid initially out of the Department's funds. Reimbursement funds will then be transferred into the department’s account after the Faculty Center receives the Travel Reimbursement Form. If the Travel Reimbursement Form has not been received within 30 days following the travel, the grant is void. The form can be sent inter-campus mail to the Faculty Center, mail code 125 or faxed to the Faculty Center, (801) 863-6500.
- Travel grants are not interchangeable. If a faculty member has been granted funding for a conference, and the faculty member decides to attend a different conference, then the previous grant becomes void. If Faculty are awarded a grant and decide not to attend the approved conference, they should inform the Faculty Center immediately.
- The Following are the decision criteria used by the Senate Faculty Development Committee (or the Faculty Center for adjunct applications) in considering grants:
- All proposed travel must be deemed to ultimately represent a potential benefit to UVU students.
- Applications will first be evaluated along a dimension of purpose of the travel:
- Highest priority is for travel to a pedagogical or teaching-related conference in the area of higher education, whether a general or discipline-specific conference or a conference on the scholarship of teaching and/or engagement.
- Application is for travel to a professional conference where the faculty member will mentor or support one or more students in presenting a paper, poster, or participate in a symposium.
- Application for travel is to a professional conference focusing on discipline-specific content.
- Once applications have been evaluated for purpose, they will be evaluated as to the degree of involvement of the faculty member:
- Highest priority is given to applications where the faculty member is presenting a paper or chairing a symposium at the conference.
- Faculty member has specifically documented how attendance at the conference (e.g. specific sessions planned to attend) will advance or enhance the faculty member's existing teaching, scholarly work (including scholarship of teaching and/or engagement), or discovery research.
- The faculty member is traveling to chair a committee meeting, preside over a committee meeting, council, or other formal body or organization at the conference.
- The faculty member is attending the conference to advance their personal, professional knowledge within their discipline.
- In reviewing applications, the committee may designate an application to have special merit based on unique aspects of the proposed travel. This designation indicates that the committee believes attendance at the conference will significantly benefit UVU. Applications that are special merit status will be considered to have highest priority equal to category 5.b.1 above.
- Up to $600 will be granted for applications related to pedagogy or scholarship of teaching and engagement; a maximum of $500 will be granted for applications related primarily to disciplinary knowledge. In addition to the base amount, a faculty member can receive an extra $100 for presenting at the conference and an additional $100 for mentoring a student at the conference.
- All faculty who receive a travel fund grant will be expected to share the results of what they learned with the UVU community. This can take several forms including: participation in UVU symposia or conferences (such as the Scholarship of Teaching and Engagement [SoTE] conference), presentations to department faculty and departmental majors, presentation at a Faculty Center workshop, or other ideas as suggested by the faculty member and approved by the committee:
- Faculty must indicate their “Learning Transfer” plans on their travel application, i.e. how they intend to “disseminate” and share information to the university for the travel support they receive.
- The FDC may consider the viability and plan for the “disseminate” requirement in their decision regarding the amount of the funding granted.
- This presentation needs to occur within 6 months of the return from travel. The faculty member needs to notify the Faculty Center of how they completed this obligation.
- Failure to comply with this obligation will generally result in the applicant’s ineligibility for consideration of travel grant support by the FDC for the subsequent two years.
- In the absence of a Chair for the Faculty Development Committee, or during periods where most committee members may be absent (e.g. summer semester), the Director of the Faculty Center may make any necessary decisions regarding travel grants, after making attempts to gain input from the Chair of the FDC or members of the Committee.