Faculty Travel Grant Guidelines
(Updated September 18, 2013; PDF Copy)
When possible, full-time faculty travel funds in departments may be supplemented with a Faculty Travel grant. Applications for Faculty Travel grants are reviewed
and distributed by the Office of Teaching and Learning (OTL) with the input and recommendations
of the Faculty Senate Faculty Development Committee. The purpose of this fund is to
assist faculty with professional travel, particularly related to enhancing instructional
effectiveness and Scholarship of Teaching and Engagement.
I. Application Process For Full-Time Faculty:
- Submit an online application form here.
- Faculty must submit their application at least 10 working days in advance of the expected
travel. No applications submitted after the travel has commenced will be considered
- Consistent with UVU procurement rules, once faculty travel is completed, the faculty
member is responsible for submitting a copy of their Travel Reimbursement Form to
the OTL within 30 days of the final travel date. Copies should be sent to Jena Giddings,
OTL, MS 125 or jena.Giddings@uvu.edu. If the Travel Reimbursement Form is not received within 30 days, the department
may not be reimbursed for the faculty travel.
- The funds requested are to be supplemental to department, school or college funds.
Travel grants will be no greater than that provided by department, school or college.
If the department or school/college has indicated the travel has value, but has not
provided funding, grants will only be considered for travel directly related to improving
pedagogy and/or scholarship of teaching, learning, or engagement. Note: Full funding
of requested amounts is unlikely in this situation.
- If the application form is incomplete or if the budget section is not calculated correctly,
the application will be returned for possible later consideration, or voided.
- It is to a faculty member's advantage to submit their requests as soon as possible.
The funding for the Travel Grant is limited and once it is gone, all other grants
will be returned "disapproved due to funding." The Faculty Development Committee will
review submitted travel requests on an ongoing basis and make decisions as soon as
possible after submission.
- Each applicant will only be granted funds for one trip. Faculty may submit more than
one travel application, but must indicate which are their first and second choices.
- Faculty who are granted travel funds will be notified by the OTL within two weeks
of the committee's decision, usually via email.
II. Once travel has been completed:
The faculty member must submit a copy of their Travel Reimbursement Form, to the OTL
within 30 days of the final travel date or the grant may be voided.
NOTE: The grant will be paid initially out of the Department's funds. Reimbursement funds
will then be transferred into the department's account after the OTL receives the
Travel Reimbursement Form. If the Travel Reimbursement Form has not been received
within 30 days following the travel, the grant is void. The form can be sent inter-campus
mail to the Faculty Center, mail code 125 or faxed to the Office of Teaching and Learning
III. Travel grants are not interchangeable.
If a faculty member has been granted funding for a conference, and the faculty member
decides to attend a different conference, then the previous grant becomes void. If
Faculty are awarded a grant and decide not to attend the approved conference, they
should inform the OTL immediately.
IV. Decision Criteria
Criteria used by the Senate Faculty Development Committee in considering grants:
- All proposed travel must be deemed to ultimately represent a potential benefit to
- Applications will first be evaluated along a dimension of purpose of the travel:
- Highest priority is for travel to a pedagogical or teaching-related conference in
the area of higher education, whether a general or discipline-specific conference
or a conference on the scholarship of teaching and/or engagement.
- Application is for travel to a professional conference where the faculty member will
mentor or support one or more students in presenting a paper, poster, or participate
in a symposium.
- Application for travel is to a professional conference focusing on discipline-specific
- Once applications have been evaluated for purpose, they will be evaluated as to the
degree of involvement of the faculty member:
- Highest priority is given to applications where the faculty member is presenting a
paper or chairing a symposium at the conference.
- Faculty member has specifically documented how attendance at the conference (e.g.
specific sessions planned to attend) will advance or enhance the faculty member's
existing teaching, scholarly work (including scholarship of teaching and/or engagement),
or discovery research.
- The faculty member is traveling to chair a committee meeting, preside over a committee
meeting, council, or other formal body or organization at the conference.
- The faculty member is attending the conference to advance their personal, professional
knowledge within their discipline.
- In reviewing applications, the committee may designate an application to have special
merit based on unique aspects of the proposed travel. This designation indicates that
the committee believes attendance at the conference will significantly benefit UVU.
V. Maximum Funds Awarded
Up to $600 will be granted for applications related to pedagogy or scholarship of
teaching and engagement; a maximum of $500 will be granted for applications related
primarily to disciplinary knowledge. In addition to the base amount, a faculty member
can receive an extra $100 for presenting at the conference and an additional $100
for mentoring a student at the conference.
VI. Faculty Dissemination of Travel Gains
Because UVU is a teaching institution and these travel grants are taxpayer funded,
faculty recipients will be expected to share the results of what they learned with
the UVU community. This process is similar to the regulations set by federal and national
grants. This sharing process can take several forms including: participation in UVU
symposia or conferences (such as the Scholarship of Teaching and Engagement [SoTE]
conference), presentations to department faculty and/or departmental majors, presentation
at a Faculty Center workshop, or other ideas as suggested by the faculty member and
approved by the committee:
- It is your obligation to notify the OTL of how and when you complete this obligation.
- If you plan to travel again next year, indicate on the application how disseminated
your travel gains.
- Failure to comply with this obligation may result in the applicant's ineligibility
for consideration of travel grant support by the FDC for the subsequent two years.
- In the absence of a Chair for the Faculty Development Committee, or during periods
where most committee members may be absent (e.g. summer semester), the Associate Director
of the OTL may make any necessary decisions regarding travel grants, after making
attempts to gain input from the Chair of the FDC or members of the Committee.
The Online Application Form for travel grants can be found here.
Instructional Development Funding Guidelines
(Updated October 19, 2009; PDF Copy)
These guidelines replace the previous UVU policy #633 governing Instructional Development
Grants which was deleted in 2009.
The OTL oversees a fund of $10,000 which may be used for a variety of purposes including:
promoting the development of new courses and curricula that will benefit students,
supporting efforts to encourage engaged teaching, supporting faculty efforts in scholarly
work focuses on teaching, engaged teaching, supporting faculty efforts in scholarly
work focused on teaching, engagement, student learning, and to support other worthy
efforts as evaluated by the Office of Teaching and Learning together with the University
Senate's Faculty Development Committee (FDC).
II. Administration of Grants:
- Parties eligible to receive funding from the Program include all full-time faculty,
department chairs (on behalf of curricular development in their departments), and
the OTL [for carrying out specific projects approved by the FDC.)
- All parties seeking a grant from the Program shall submit a proposal to the OTL. This
proposal must include all of the following elements:Upon receipt by the OTL, all proposals
will be date stamped. Retroactive proposals, those that seek reimbursement for projects
already carried out, will not be considered. Proposals will be reviewed by the FDC
in the order received, but since the committee does not usually meet during the summer,
proposals will not typically begin review until September of each year. In rare situations
where an earlier decision is urgently required, the Director of the OTL may act to
grant or not to grant a proposal based on the majority of input received from all
available members of the FDC.
- A purpose statement that describes the goals and anticipated outcomes of the project
and explains how the grant will be used.
- A statement that describes how the intended project will enhance engaged teaching
or student engaged learning at UVU.
- A detailed budget itemizing the elements of the proposal, not to exceed a maximum
possible amount of $750.00.
- Contact information for the party submitting the proposal.
- An acknowledgment that if the proposal is funded, the applicant is expected to distribute
the results of the project with the UVU community so that knowledge or benefits gained
may be shared. The applicant should specifically describe how he/she intends to share
the results of the project. This requirement can be met in several ways including
but not limited to: presentations in meetings of the department or college, presentation
of a campus-wide colloquium or training workshop, publication online or in peer-reviewed
journals with notification of the campus community and a copy for the UVU Library's
Scholar's Open Archive, presentation at the UVU Annual Conference on the Scholarship
of Teaching and Engagement.
- Signature of the applicant and the applicant's immediate supervisor with a statement
from the supervisor reviewing the proposal and acknowledging the "give back" requirement.
- The Associate Director of the OTL will approve or disapprove grant proposals after
discussion and review with the FDC. Proposals will be reviewed in sequential order
until funds are expended. Decision criteria for approving grant proposals should be
consistent with the purpose statement above. Should funds be expended, the Associate
Director of the OTL will immediately notify Deans and department chairs so that they
are aware no funds remain.
- Should the situation arise where there are funds remaining past January of the subsequent
calendar year, the OTL may request use of funds to support specific projects (such
as the annual UVU conference on the Scholarship of Teaching and Engagement). The granting
of such funding is contingent upon the availability of funds and the approval of the
FDC by majority vote.
- After deciding on a proposal, the OTL will contact the applicant to inform him/her
of the decision. If the proposal is granted, the applicant will proceed to expend
funds in line with the proposal budget, typically drawn from the individual's department.
Upon completion of the expenses, the applicant will provide to the OTL the receipts
for all expenses with itemized explanations if necessary and the department will be
reimbursed. If receipts are not received within 60 days of the end of the project,
the grant may be considered void unless prior arrangements have been made and agreed
to by the applicant and the OTL.
Click Here For Online Application Form for Instructional Developmental Grant
Other Grant Opportunities