Federal Work-Study

Federal Work-Study is a work program and not a grant. Federal Work-Study is need-based. The funds are earned by the student through working.

How to Apply

  • To be considered for Federal Work-Study, you must first complete the FAFSA. For information about how to complete a FAFSA, view the How to Apply webpage.
  • Additionally, you must complete any other required items, which could include verification (for information about verification, view the Verification webpage). These required items can be viewed in your myUVU student account. Log in to myUVU, go to Students, Paying For My Education, My Financial Aid Requirements, select the appropriate Aid Year.
  • If you are not initially awarded Federal Work-Study, you may obtain a Work-Study Request form from a Financial Aid and Scholarships Office Counselor. The form must be completed and returned to the Financial Aid and Scholarships Office by the date notated on the form. Completing the Work-Study Request form does not guarantee you will be awarded Federal Work-Study. Request forms will be processed in the order they are received until available funding is exhausted. Your Federal Work-Study must fit within your financial need, as explained in the Need-based Aid section above, and you must meet all other eligibility requirements.

Basic Eligibility

  • Federal Work-Study is based on available funding and the date your financial aid student file is complete (a completed financial aid student file means Utah Valley University has received your FAFSA, and there are no outstanding financial aid requirements).
  • Federal Work-Study is only available for undergraduate students. Global Aviation and Distance Education students are not eligible for Federal Work-Study.
  • Students must have financial need, which is based on the Estimated Family Contribution and Cost of Attendance. Your Expected Family Contribution must be 10,000 or less.
  • Priority is given to students who have had Federal Work-Study awarded at Utah Valley University in the past.
  • You cannot be employed in any other position on the Utah Valley University campus.

Awarding

The Federal Work-Study award at Utah Valley University is $5,000 for the award year.

Priority for the Federal Work-Study Program is given to students who have been awarded and have earned funding from the Federal Work-Study Program in prior aid years. These students are considered continuing Federal Work-Study students. Continuing Federal Work-Study students must have completed all eligibility requirements by May 1, 2015 (for the 2015-2016 award year) or May 1, 2016 (for the 2016-2017 award year) in order to be considered for Federal Work-Study.

Federal Work-Study is based on available funding and the date your financial aid student file is complete (a completed financial aid student file means Utah Valley University has received your FAFSA, and there are no outstanding financial aid requirements). You must have an Expected Family Contribution of 10,000 or less.

If Awarded

If you are eligible and are awarded Federal Work-Study, you must accept the award through your myUVU student account. Once awarded, you will receive an email to your myUVU email account with important deadlines and information in regards to your Federal Work-Study. You must accept your award in myUVU by the deadline specified in the email. To view and accept your award, log in to myUVU, click on Students, Paying For My Education, My Financial Aid Awards, Select the appropriate Aid Year, Terms and Conditions, Accept Award Offer.

If you do not accept your Federal Work-Study award by the deadlines published in the Federal Work-Study award email that you receive, your award will be cancelled and the funds will be awarded to another student. Once an award has been cancelled, the funds are no longer available as they have been reallocated to another student.

After accepting your award, you must contact a Financial Aid and Scholarships Office Counselor for a Federal Work-Study referral form, which is a contract between you, the Financial Aid and Scholarships Office, and the department for which you work.

Once you have met with a Financial Aid and Scholarships Office Counselor, you will receive a Federal Work-Study Referral Form, and you will then need to search and apply for a Federal Work-Study position through Utah Valley University's Human Resources job search. You must be hired and the department in which you are working for must have submitted all required hiring documentation by the deadlines in your Federal Work-Study award email that is sent to your myUVU student account. If any deadline is not met, your award will be cancelled. There are no exceptions to the deadlines.

A wide variety of jobs are available on campus. There are community service jobs available through the Federal Work-Study Program. If you have a Federal Work-Study award and are interested in being employed in one of these positions, you may contact our office to see which positions are community service jobs.

The hiring party or campus department will submit the required electronic forms to hire you. All forms must be received and processed before paid work can begin.

How You Receive Your Federal Work-Study

You receive your Federal Work-Study by receiving compensation for the work you perform as an employee of Utah Valley University. The official pay dates are the 1st and the 16th of each month.  If the Utah Valley University Payroll Office has received and processed your direct deposit information, your payroll funds will usually be made available to you the day prior to the official pay day. All pay stubs are available online through your myUVU student account. Log in to myUVU, click on Employees, Payroll and Time Clock, Pay Stub, Select the Pay Stub Year. All employees are paid on a two week lag pay cycle; meaning your first paycheck will be approximately one month after you have started working.

Continued Eligibility

  • You must complete a new FAFSA and other application requirements each award year. For students who were awarded Federal Work-Study previously, you must submit your FAFSA by the deadlines specified in an email that you will receive to your myUVU email account. For more information on the application process, visit our How to Apply webpage.
  • Once awarded, you must accept your Federal Work-Study award by the date specified in the Federal Work-Study award email that you are sent in myUVU.
  • You must meet Satisfactory Academic Progress each semester. For information about Satisfactory Academic Progress, please view the Satisfactory Academic Progress webpage.
  • You must meet all other eligibility requirements. Please see our Federal Student Aid Eligibility webpage for more information.

Employment Information

When you apply for and are hired as a Federal Work-Study employee, you are an employee of Utah Valley University, and must adhere to all employment policies and procedures set forth by the Utah Valley University Human Resources Office. For more information, visit http://www.uvu.edu/hr.

You will only receive the funds for the hours you work. You may not receive the full amount of your Federal Work-Study award that was offered; therefore, your account may have unearned funds remaining at the end of the year which will be cancelled.

Utah Valley University has an Ethics Point reporting system which allows anyone to report issues or concerns that may involve accounting, auditing, internal control, or other issues in an anonymous and confidential manner. For more information, visit http://www.uvu.edu/audit/concerns/.

Federal Work-Study Student Obligations

Students are expected to perform their work assignments professionally and responsibly. They are required to conduct themselves in a manner consistent with their responsibilities. Students who fail to perform satisfactorily will be removed from their work assignment and from the Federal Work-Study program. Such students will forfeit their remaining Federal Work-Study award. A student who accepts a Federal Work-Study assignment agrees to:

  • remain in the job for the duration of the assigned period (you may not change positions during the academic year),
  • give regular and efficient performance on the job
  • be punctual and dependable (reporting for work each day at the scheduled time),
  • notify supervisor, in advance, when illness or other circumstances prevent attendance at work,
  • understand that all employee expectations, policies, and procedures apply to Work Study employees equally,
  • give adequate notice to both the supervisor and the Financial Aid and Scholarship Office when terminating Work Study assignment, and
  • notify the Financial Aid and Scholarships Office immediately if completely withdrawing.

Dismissal Information

A supervisor may terminate a Work Study student for a breach of behavior, inadequate performance, or any other seriously unsatisfactory situation. If a supervisor wishes to terminate a student, he or she must present the reasons for dismissal to Human Resources. The Financial Aid and Scholarships Office may terminate a student for the following reasons:

  • completely withdrawing or graduating from Utah Valley University (no longer a student enrolled at Utah Valley University),
  • failure to meet Satisfactory Academic Progress standards,
  • exceeding award limits and/or Cost of Attendance.