Work Study funds are limited and are awarded to students who meet specific selection criteria. To be considered for work study, students must indicate an interest in work study on their FAFSA and must have completed all application and eligibility requirements, including verification and satisfactory academic progress (SAP), by May 1st. This does not guarantee that a student will receive an award. Awards are based on available funding and the date of file completion. Students must have financial need, which is based on the EFC and COA (Cost of Attendance) . The EFC must be 10,000 or less. Priority is given to students who have had work study awarded at UVU in the past. If a student is awarded work study, he or she must accept the award through UVLink. Once the work study award has been offered, the student has until August 12th to have the award accepted and a job in place for the 2013-2014 year. Please note: this means that all documents, including ePAFs, should be submitted to the Financial Aid and Scholarships Office two weeks prior to August 12th to ensure this deadline is met. Any ePAF received after August 12th will not be accepted/approved. There will be no exceptions made to any deadlines and/or any of the requirements listed above. If the work study award is not accepted in this timeframe, the award will be canceled and the funds will be awarded to another student. Once an award has been canceled, the funds are no longer available as they have been reallocated to another student. Because of this, it is highly recommended that students complete their work study paperwork and obtain employment two weeks before the August 12th deadline.
After accepting the award, the student must contact a Financial Aid Counselor for a work study referral form, which is a contract between the student, the Financial Aid and Scholarships Office, and the Department for which the student works. The student will also receive a work study counseling checklist, which will detail the terms and conditions of employment under the Work Study program. At the time of counseling, students will receive instructions on how to obtain employment. The work study referral form must be completed and turned into the Financial Aid & Scholarships Office by the deadline given on the checklist. Again, due to the high demand and reduced funding for work study, a work study award is only guaranteed by the date that will be indicated on the Work Study Agreement (or until funds are no longer available). This means students' work study jobs are only guaranteed up to the date on the agreement. If the student does not have a job in place by the date on the agreement, the work study award will be cancelled without notice.
After the student completes the agreement and picks up the referral form, the student then searches for a position through student employment. A wide variety of jobs are available on campus.There are community service jobs available through the Federal Work Study program. Please contactour office if you have a work study award and are interested in being employed in one of these positions. The hiring party or campus department will submit the required electronic forms to hire the student. All forms must be received and processed before paid work can begin.
Work study is a work program and not a grant. The funds are earned by the student through working. Students will only receive the funds for the hours they work and must follow all policies and procedures. Work study jobs are not to exceed 20 hours per week. It may not be possible to earn all of the work study funding that is offered; therefore, a student's account may have unearned funds remaining at the end of the year. Work study wages are disbursed by Electronic Funds Transfer (EFT) to a bank account designated by the student through Human Resources and the Payroll Office. Work study employees are paid on a two week lag cycle, which means that the first paycheck will be approximately two weeks after the student has started working. Please visit the Payroll Office for more employee information.
Please note that students with a work study position may not have another employment position at UVU. A student employed under the Work Study program must be meeting UVU's satisfactory academic progress (SAP) requirements in order to remain eligible. Failure to meet these requirements will result in termination from the work study position, as a student is no longer eligible for the work study funds if SAP requirements are not met. Students are not permitted to change jobs after beginning work study employment for the school year. Students must remain in the job/position for which he or she was hired for the duration of the assigned period. Otherwise, the student will forfeit any remaining work study funds.
Students are expected to perform their work assignments professionally and responsibly. They are required to conduct themselves in a manner consistent with their responsibilities. Students who fail to perform satisfactorily will be removed from their work assignment and from the Work Study program. Such students will forfeit their remaining Work Study award. A student who accepts a Work Study assignment agrees to:
a. remain in the job for the duration of the assigned period (you may not change positions during the academic year),
b. give regular and efficient performance on the job,
c. be punctual and dependable (reporting for work each day at the scheduled time),
d. ensure that the 20-hour weekly limit is not exceeded,
e. notify supervisor, in advance, when illness or other circumstances prevent attendance at work,
f. understand that all employee expectations, policies, and procedures apply to Work Study employees equally
g. give adequate notice to both the supervisor and the Financial Aid Office when terminating a Work Study assignment, if it is before the employment period is over,
h. notify the Financial Aid Office immediately if completely withdrawing or dropping below 6 credit hours.