Satisfactory Academic Progress Appeals

If at the end of a payment period (semester) the student is not meeting the required satisfactory academic progress (SAP) standards (see our Satisfactory Academic Progress policies page), the student is no longer eligible to receive federal financial aid or state and institutional aid programs that reflect these same SAP policies. Students have the right to appeal to receive financial aid.

Students who have failed SAP standards must have a completed SAP Appeal and/or Maximum Time Frame Academic Plan submitted to the Financial Aid and Scholarships Office no later than two weeks prior to the last day of the payment period (semester) for which they are requesting aid. Students who fail to submit completed appeal documents by the appropriate date forfeit receiving financial aid, as well as any other state or institutional aid that requires SAP standards.

To submit an appeal, students need to complete the appropriate appeal form and include all required documentation and submit the information to the Financial Aid and Scholarships Office. There is no limit to the number of times a student can submit an appeal; however, submission of an appeal with all supporting documentation does not guarantee approval.

All students who submit an appeal must complete SAP counseling. This counseling is completed with a Financial Aid and Scholarships counselor.

Satisfactory Academic Progress Appeal


An undergraduate student who has failed the 2.0 cumulative GPA and/or 67% completion or a graduate student who has failed the 3.0 cumulative GPA and/or 80% completion after a warning semester may submit the Satisfactory Academic Progress appeal. This appeal must also be submitted if the student received financial aid the prior semester on an academic plan.

Failure to Meet SAP

In some cases, a student’s failure to be in compliance with SAP is due to events beyond the student’s control. (Examples of mitigating circumstances may include serious illness, severe injury, death of a family member, etc.) If such mitigating circumstances can be well documented, the student may submit the Satisfactory Academic Progress Appeal form.

The appeal must include the following items to be considered complete (incomplete appeals will not be considered):

  1. The signed appeal form.
  2. A detailed, signed personal statement. The statement should be typed and attached to the appeal form. This statement should include:
    1. The mitigating circumstance
    2. How this impacted the student’s ability to meet the SAP standards.
    3. What has changed in the student’s situation that will allow him or her to meet and maintain the SAP standards by the end of the semester for which the student is requesting aid.
  3. Documentation from an impartial third party with knowledge or evidence of the mitigating circumstance that supports the student’s statement. Examples of third party documentation can include a statement from a physician, therapist, lawyer, social worker, teacher, religious leader, employer, or official documents such as a death certificate, divorce decree, etc. Third party is generally not a family member, friend, or roommate. Written documentation must be signed and notarized or signed and on letterhead.
  4. The student must specify which semester he or she is appealing for aid (Fall, Spring, or Summer).
  5. The student must complete an individual counseling session with a UVU Financial Aid Counselor.

Academic Plan

If the student received financial aid based on an academic plan due to failure to meet the cumulative GPA or pace (credit hour completion) SAP standards, in order to receive aid for the next payment period (semester), the student must have his or her plan reviewed to ensure he or she has met the requirements according to the plan established. The student must complete the Satisfactory Academic Progress Appeal form.

The appeal must include the following items to be considered complete (incomplete appeals will not be considered):

  1. The signed appeal form.
  2. Signed personal statement explaining how the student met the established academic plan.
  3. The student must specify which semester he or she is appealing for aid (Fall, Spring, or Summer).
  4. The student must complete an individual counseling session with a UVU Financial Aid Counselor.

Maximum Time Frame Academic Plan


An undergraduate student who has attempted 150% of the required credit hours for their degree program (approximately 90 credit hours for an Associate Degree or 180 credit hours for a Bachelor Degree) is no longer eligible for federal financial aid. A graduate student who has attempted 45 or more credit hours in their graduate degree program is no longer eligible for federal financial aid.

Failure to Meet SAP

In some cases, a student’s failure to be in compliance with SAP is due to events beyond the student’s control. (Examples of mitigating circumstances may include serious illness, severe injury, death of a family member, etc.) If such mitigating circumstances can be well documented, the student may submit the Maximum Time Frame Academic Plan form.

The appeal must include the following items to be considered complete (incomplete appeals will not be considered):

  1. The signed appeal form.
  2. A detailed, signed personal statement. The statement should be typed and attached to the appeal form. This statement should include:
    1. The mitigating circumstance.
    2. How this impacted the student’s ability to meet the SAP standards.
    3. What has changed in the student’s situation that will allow him or her to meet and maintain the SAP standards by the end of the semester for which the student is requesting aid.
  3. Documentation from an impartial third party with knowledge or evidence of the mitigating circumstance that supports the student’s statement. Examples of third party documentation can include a statement from a physician, therapist, lawyer, social worker, teacher, religious leader, employer, or official documents such as a death certificate, divorce decree, etc. Third party is generally not a family member, friend, or roommate. Written documentation must be signed and notarized or signed and on letterhead.
  4. Complete a Wolverine Track Max Credit Plan (steps are provided below).
  5. Meet with academic advisor for approval of Wolverine Track Max Credit Plan.
  6. Attach a printout showing that the academic advisor has locked the student’s plan. The student must print this document; the academic advisor will not be able to print it.
  7. The student must specify which semester he or she is appealing for aid (Fall, Spring, or Summer).
  8. The student must complete an individual counseling session with a UVU Financial Aid Counselor.

Academic Plan

If the student had a previous Maximum Time Frame Academic Plan approved, the student must complete the form and have the academic plan reviewed.

The appeal must include the following items to be considered complete (incomplete appeals will not be considered):

  1. The signed appeal form.
  2. Signed personal statement explaining how the student met the established academic plan.
  3. The student must specify which semester he or she is appealing for aid (Fall, Spring, or Summer).
  4. The student must complete an individual counseling session with a UVU Financial Aid Counselor.

Instructions for creating a Max Credit Plan in Wolverine Track:

  1. Log into Wolverine Track via UVLink. (Student Tab, Student Services and Financial Aid, Student Records, Wolverine Track/Apply for Graduation)
  2. Click on the Planner tab.
  3. Click on the Planner drop down menu and select -----Add new plan----- and “Load.”
  4. On the Planner side of the screen, click on the link to “Load in a pre-defined plan.”
  5. In the pop-up window, click on the “Clear All” button and then the “Search” button.
  6. In the search results screen, scroll to the bottom until you locate the plan titled “Financial Aid-Max Credit Plan” and highlight the plan by clicking on it.
  7. Click on the “Load into my plan” button located at the bottom of the pop-up window.
  8. Create semester by semester course plan and click on Save Plan. (To make sure that you have planned for every class that you need, click on the “Check All Terms” button and then the “Process New” button.) *Please include current semester in the plan.
  9. Once the plan has been created, meet with your Academic Advisor to have the plan approved.

If you previously created a plan, select the plan from the drop down menu and click on “Load.” Next, click on the “Save As” button on the bottom of the planner side of the screen and save the plan with the description “Financial Aid-Max Credit Plan.” Be sure to delete any terms which you have already completed. Then, meet with your Academic Advisor to have the plan approved. Note: You will need to inactivate the first plan before activating the “Financial Aid-Max Credit Plan.” For additional information on how to create a plan in Wolverine Track, please visit the webpage at http://www.uvu.edu/wolverinetrack/.

 

UVU provides financial assistance to all eligible students regardless of race, color, national origin, sex, age, or disability. If you need language assistance or accommodation, please inform us when you first contact our office.