Satisfactory Academic Progress (SAP)

To be eligible for Federal Student Aid (FSA), a student must make satisfactory academic progress (SAP) in his or her educational program. Utah Valley University evaluates a student’s academic progress at the end of each payment period (semester) to determine if a student is making SAP. SAP standards include all terms of enrollment, including any periods of enrollment in which the student did not receive aid from the FSA programs. If a student submits an appeal for a semester in which SAP has not been evaluated, the appeal form will not be updated as received, nor will it be reviewed, until SAP is evaluated for that semester. Therefore, it is highly recommended that you only submit an appeal when it is requested in your UVLink account. The same standards of academic progress are applied to all forms of financial assistance. However, the standards are higher for scholarships.

If the student has made acceptable quantitative and qualitative progress for the payment period (semester) being measured, then the otherwise eligible student may receive assistance under the Federal Student Aid, Higher Education Authority (HEA) programs.

If the student has failed either the quantitative or qualitative progress standards, the student is no longer eligible to receive assistance under the Federal Student Aid, HEA programs as well as state or institutional programs that reflect these same standards. The student may be placed on a financial aid warning, may appeal to regain eligibility, may need to follow the direction given by the committee which could include attending a semester at their own expense, or may continue to receive financial aid on their prior established academic plan.

There are two categories of students at UVU: undergraduate and graduate. All students must meet the qualitative and quantitative standards for their program in three areas: cumulative GPA, minimum credit hour completion percentage, and maximum time frame standards.

Qualitative Measurement


At the end of each payment period (semester), an undergraduate student must have a cumulative GPA of a 2.0 or higher to be making SAP under the qualitative measurement, and a graduate student must have a cumulative GPA of a 3.0 or higher to be making SAP under the qualitative measurement. This is a fixed measurement.

UVU’s Transfer Credit Office does not include transferred GPAs in their calculation in a student’s cumulative GPA. Therefore, the cumulative GPA measurement at UVU is not affected negatively or positively by transfer credits.

Incomplete grades are not considered in a student’s GPA calculation. If the student has an incomplete grade at the time SAP is processed, the incomplete grade will not negatively or positively impact the student’s GPA. If an incomplete grade is not resolved within one year, the incomplete grade is changed to an “E” grade, which could negatively impact the student’s GPA.

Unofficial withdrawal grades are considered in a student’s GPA calculation. A student is assigned this grade when they cease to attend a class for which they were registered but do not follow procedures for officially withdrawing. This grade will negatively impact the student’s GPA.

Official withdrawal grades are not considered in a student’s GPA calculation.

UVU’s repeat policy states the most recent grade will be used in the calculation of the GPA. Upon completion or failure of the repeated course, the repeat is indicated on the student’s transcript (E=Exclude, I=Include). Therefore, the repeat GPA can negatively or positively affect a student’s GPA as previous grades are excluded and repeated grades are included.

Students at UVU who are admitted into an eligible program can take remedial coursework within that program. Because a student in this situation is considered a regular student, the same SAP policies apply.

Quantitative Measurement


Pace

UVU’s SAP pace quantitative measurement requires undergraduate students to complete 67% of all credits attempted. Pace is calculated by dividing the total number of hours the student has successfully completed (earned) by the total number of hours the student has attempted. The maximum time frame quantitative measurement requires students to complete their educational program within a maximum time frame, measured in attempted credit hours of 150% of the published length of that program. The letter grades I, E, W, UW, AU, and NC are not considered completed grades for the 67% completion standard. If undergraduate students complete at least 67% of their attempted credit hours, they should generally complete all credit hours before exceeding their maximum timeframe.

UVU’s SAP quantitative measurement requires graduate students to complete 80% of all credits attempted. Pace is calculated by dividing the total number of graduate hours the student has successfully completed (earned) by the total number of graduate hours the student has attempted. The maximum timeframe quantitative measurement requires graduate students to complete their educational program within a maximum timeframe, measured in attempted credit hours of 45. The letter grades I, E, W, UW, AU, and NC are not considered completed grades for the 80% completion standard.  If graduate students complete at least 80% of their attempted credit hours, they should generally complete all credit hours before exceeding their maximum timeframe.

Transfer courses with grades below “C-” will not be accepted at UVU. Transfer courses accepted at UVU will show as overall attempted and earned and are included in the Pace calculation. Therefore, the transfer credits can negatively or positively affect a student's Pace depending on the amount of credits transferred and the student's attempted and earned credits at UVU.

Incomplete grades are not considered completed courses; therefore, if a student has an incomplete grade at the time of evaluation, the incomplete grade will negatively impact the student’s Pace.

Unofficial withdrawal grades are not considered completed grades; therefore, if a student received an unofficial withdrawal grade, it could negatively impact their Pace. A student is assigned this grade when they cease to attend a class for which they were registered but do not follow procedures for officially withdrawing.

Official withdrawal grades are not considered completed grades; therefore, if a student received an official withdrawal grade it could negatively impact their Pace.

UVU’s repeat policy states the most recent grade will be used in the calculation of the GPA. Upon completion or failure of the repeated course, the repeat is indicated on the student’s transcript (E=Exclude, I=Include). Therefore, the repeat course can negatively or positively affect a student’s Pace as previous grades are excluded and repeated grades are included.

Students at UVU who are admitted into an eligible program can take remedial coursework within that program. Because a student in this situation is considered a regular student, the same SAP policies apply.

Maximum Time Frame

In order to comply with financial aid SAP, undergraduate students may receive financial aid for a period that is no longer than 150% of the published length of the educational program as measured in credit hours.

In order to comply with financial aid SAP, graduate students may receive financial aid for 45 credit hours, which is based on the length of the graduate educational programs.

All attempted hours count towards a student’s maximum time frame calculation. The maximum time frame calculation will include all terms of enrollment, including any periods of enrollment in which the student did not receive aid from the FSA programs.

Failure to Meet SAP Standards


If at the end of a payment period (semester) the student is not meeting the required SAP standards, the student is no longer eligible to receive assistance under the Federal Student Aid, HEA programs or for state and institutional programs that reflect these same SAP policies.

Appeals

Students have the right to appeal to receive financial aid. Please see our Satisfactory Academic Progress Appeals page for more information on the appeals.

Students who have failed SAP standards must have a completed SAP Appeal and/or Maximum Time Frame Academic Plan submitted to the Financial Aid and Scholarships Office no later than two weeks prior to the last day of the payment period (semester) for which they are requesting aid. Students who fail to submit completed appeal documents by the appropriate date forfeit receiving Federal Student Aid as well as any other state or institutional aid that requires SAP standards.

To submit an appeal, students need to complete the appropriate appeal form and include all required documentation and submit the information to the Financial Aid and Scholarships Office. There is no limit to the number of times a student can submit an appeal; however, submission of an appeal with all supporting documentation does not guarantee approval.

All students who submit an appeal must complete SAP counseling. This counseling is completed with a Financial Aid and Scholarships counselor.

Financial Aid Warning

If the student met the SAP standards during their prior aid period, the student may be placed on financial aid warning. A student placed on financial aid warning due to not making satisfactory academic progress may continue to receive Federal Student Aid and other state and institutional aid for one payment period (semester). The student will be required to complete SAP counseling. This counseling is completed online through the student’s UVLink account.

A student could have successive warning periods throughout their academic program. A student on financial aid warning who meets the SAP standards during the next payment period (semester) will receive Federal Student Aid; however, if the student fails to meet the SAP standards during the subsequent payment period (semester), the student will be placed on warning again.

Financial Aid Probation

If a student on financial aid warning fails to meet the SAP standards at the end of one payment period (semester), the student will receive a failed SAP status. The student then has the right to appeal. If the appeal is approved, the student will be placed on financial aid probation. The student would submit an appeal form and would be placed on financial aid probation for the next payment period (semester). If the appeal is denied, the student must follow the direction given by the appeals committee, which may include attending a semester or semesters at the student’s own expense.

A student on financial aid probation may receive Federal Student Aid and other state and institutional aid for one payment period (semester). The student will be required to complete SAP counseling with a Financial Aid and Scholarships Counselor.

Academic Plan

If the committee feels that the student will require more than one payment period (semester) to reestablish eligibility with SAP standards, the committee, along with the student, may establish an academic plan. If at the end of the payment period (semester) the student fails to meet the SAP standards, the student no longer qualifies for Federal Student Aid and other state and institutional aid unless they were on an academic plan and have met that plan.

Students who are granted an academic plan will first be placed on probation. At the end of the probation payment period (semester), if the student failed to meet the SAP standards but met their academic plan, they will receive Federal Student Aid the following payment period (semester); however, the student must submit an appeal form for review. The student will be required to complete SAP counseling with a Financial Aid and Scholarships Counselor.

If at the end of each payment period (semester) that the student is on a plan they fail to meet the SAP standards and fail to meet their academic plan, the student will receive a failed SAP status. The student then has the right to appeal. If the appeal is approved, they will be placed on financial aid probation. If the appeal is denied, the student must follow the direction given by the appeals committee, which may include attending a semester or semesters at their own expense.

 

Other SAP Considerations


Repeat Coursework

UVU’s repeat policy states the most recent grade will be used in the calculation of the GPA. Upon completion or failure of the repeated course, the repeat is indicated on the student’s transcript (E=Exclude, I=Include). Therefore, the grade in the repeated course can negatively or positively affect a student’s GPA, as previous grades are excluded and repeated grades are included. The repeat course can negatively or positively affect a student’s pace as previous grades are excluded and repeated grades are included. Repeats can also negatively impact a student’s maximum time frame as repeats are attempted hours.

Incomplete Grades

Incomplete grades are not considered in a student’s GPA calculation. If the student has an incomplete grade at the time SAP is processed, the incomplete grade will not negatively or positively impact the student’s GPA. If an incomplete grade is not resolved within one year, the incomplete grade is changed to an “E” grade, which could negatively impact the student’s GPA.

Incomplete grades are not considered completed courses; therefore, if a student has an incomplete grade at the time of evaluation, the incomplete grade will negatively impact the student’s pace.

Official and Unofficial Withdrawals

Unofficial withdrawal grades are considered in a student’s GPA calculation. A student is assigned this grade when they cease to attend a class for which they were registered but do not follow procedures for officially withdrawing. This grade will negatively impact the student’s GPA.

Unofficial withdrawal grades are not considered completed grades; therefore, if a student received an unofficial withdrawal grade it could negatively impact their pace. A student is assigned this grade when they cease to attend a class for which they were registered but do not follow procedures for officially withdrawing.

Official withdrawal grades are not considered in a student’s GPA calculation. Official withdrawal grades are not considered completed grades; therefore, if a student received an official withdrawal grade, it could negatively impact their pace.

Unofficial withdrawal and official withdrawal grades could negatively impact a student’s maximum time frame as they are considered attempted hours.

Audits and Non-credit Courses

Students may choose to register for classes on an audit basis. Students who are auditing a class are not eligible to receive financial aid for that class. GPA calculation is not impacted by an audited class. Pace may be impacted if the student was registered for a class but then changes their registration status to an audit after receiving financial aid. If this change causes the student to complete less than the required pace completion, the student will fail to meet the pace standard. Audited classes do impact a student’s Maximum Time Frame as they are considered attempted hours.

Non-credit classes are not eligible for financial aid; therefore, they do not impact the GPA or Pace standard. Non-credit classes do not receive credit; therefore, they do not impact the Maximum Time Frame.

Remedial Coursework

Students at UVU who are admitted into an eligible program can take remedial coursework within that program. Because a student in this situation is considered a regular student, the same SAP policies apply.

Students at UVU who are admitted into an eligible program can take ESL coursework within that program. Because a student in this situation is considered a regular student, the same SAP policies apply. Students at UVU who are admitted into the Intensive English program are not eligible to receive FSA funds as it is a non-degree seeking program.

Consortium Agreements

For consortium agreements where UVU is the home school, the Financial Aid and Scholarships Office monitors the student’s attempted, passed, and earned hours at UVU and the host school. In addition, the Financial Aid and Scholarships Office calculates the student’s GPA based on the course work information obtained from the host school. From this information, the student’s SAP is determined. The established policy for cumulative GPA, Pace, and Maximum Time Frame as described earlier is followed.

Major Changes, Second Bachelor Degrees, Dual Majors, and Program Completion

For students who change their major, if the student has any attempted credits over 150% of the published length of the educational program, they will receive a failed maximum time frame SAP status. The student would need to submit a Maximum Time Frame Academic Plan and the committee would review the individual file and on a case-by-case basis approve or deny the appeal.

For students who have already earned a bachelor’s degree and are enrolled in a second bachelor’s degree program, if the student has attempted credits over 150% of the published length of the educational program, they will receive a failed maximum time frame SAP status. The student would need to submit a Maximum Time Frame Academic Plan and the committee would review the individual file and on a case-by-case basis approve or deny the appeal.

At UVU, dual majors are only for programs which do not have 30 credit hours difference between them. Because a dual major may cause a student to exceed 150% of the published length of the educational program, they will receive a failed maximum time frame SAP status. The student would need to submit a Maximum Time Frame Academic Plan and the committee will review the Maximum Time Frame Academic Plan for the dual majors. This will be on a case-by-case basis.

A student who has completed all the coursework for their degree or certificate but has not yet received the degree or certificate cannot receive further financial aid for that program.

Note The UVU Financial Aid and Scholarships official Satisfactory Academic Progress policy can be obtained by contacting our office.

 

UVU provides financial assistance to all eligible students regardless of race, color, national origin, sex, age, or disability. If you need language assistance or accommodation, please inform us when you first contact our office.