Withdrawal Information and Return of Title IV Funds

If your plans change and you do not attend UVU, or your enrollment changes after you have received your financial aid, you must contact the UVU Financial Aid and Scholarships Office.

Financial aid is awarded under the assumption that you will attend school for the entire period for which the aid was awarded. When you withdraw after receiving financial aid, you may no longer be eligible for the full amount of aid you originally received. When you withdraw after beginning to attend, the amount of financial aid you earned must be determined. Federal law specifies how UVU must determine the amount of Title IV financial aid you have earned, and how much must be repaid. If you received less aid than the amount you earned, you may be able to receive those additional funds. If you received more aid than you earned, the unearned funds must be returned. Please see a Financial Aid Counselor before withdrawing or leaving school to minimize your financial obligations. Please also consult our Important Dates to Remember page which details important dates related to financial aid.

Withdrawing from Classes


Complete Withdrawal

You may completely officially withdraw through UVU's Leave of Absence Form, available through UVLink. You may also withdraw by exception to institutional policy, with the approval of the department chair of your declared major.

When you withdraw from school you must document to the Financial Aid and Scholarships Office that you began attending your classes. If you withdraw and cannot document your attendance, you are not considered to have earned any financial aid and must immediately return to UVU all of the financial aid you received. Attendance can be documented by submitting the Documentation of Attendance form PDF.

If you completely withdraw after receiving financial aid, you may choose to submit a Refusal of Aid form PDF, which states that you refuse all of your financial aid and will repay it if the funds were already received. All aid will then be canceled and returned to the appropriate federal programs.

If you do not notify the University of your intent to completely withdraw, but cease to attend, you will be assigned grades of UW by all instructors, and will be considered to have completely withdrawn. If you are determined to have unofficially withdrawn, UVU will determine the date of last attendance as documented by your instructors.

Partial Withdrawal

Federal regulations state that any time you begin attendance in at least one course, but do not begin attendance in all courses you were scheduled to attend, regardless of whether you are completely withdrawing, the school must check to see if it is necessary to recalculate your eligibility for Pell Grant. When you receive financial aid and withdraw from even one class, you must prove that you began attending the class from which you have withdrawn, or you must immediately repay the financial aid you received for that class. Attendance can be documented by submitting the Documentation of Attendance form PDF.

Please note the following regarding withdrawing from classes:

  • After the ‘Last Day to Drop’ noted in the Student Timetable, students will receive a "W" grade when withdrawing from classes.
  • Classes may be withdrawn through the ‘Last Day to Withdraw/Audit’ noted in the Student Timetable.
  • If withdrawing from all classes, students will need to go through the Leave of Absence process in UVLink.
  • After the ‘Last Day to Withdraw’ noted in the Student Timetable, students will only be able to withdraw from classes for extenuating circumstances approved by a department chair. Students may obtain a Withdrawal Exception Form from the department advisor of their major. (Follow the instructions on the Withdrawal Exception Form.)

The semester, blocks, and sessions have various dates and deadlines; see the Student Timetable for specific information.

The Registrar’s Office is designated to accept notification of official withdrawals.

Dropping Classes

  • To drop a class without a "W" grade (for the class to not show on official transcript), students must initiate the process through the UVLink online registration system before the ‘Last Day to Drop’ deadline date noted in the Student Timetable.
  • If dropping all classes students will need to go through the Leave of Absence process in UVLink.

Please see http://www.uvu.edu/registration/info/adddrop.html for more information about adding, dropping, and withdrawing from classes.

Tuition Refunds


If you officially withdraw from school or drop classes no later than the end of the tuition refund period, you may be entitled to a UVU refund of tuition and fees. Refund deadlines are published in the student timetables.

If a tuition refund is approved and you received financial aid, the refunded amount may be returned to the federal, state, or institutional fund (except federal or state work study earnings) per federal regulations.

Students who withdraw from school or drop classes within the refund period may receive a tuition refund, calculated as follows:

Full Semester and Weekend Classes

  • Through second week of instruction – 100 percent tuition refund
  • After second week of instruction – no tuition refund

Block Classes

  • Through fourth day of block – 100 percent tuition refund
  • After fourth day of block – no tuition refund

The semester, blocks, and sessions have various dates and deadlines; see the Student Timetable for specific information.

Please see http://www.uvu.edu/tuition/policiesprocedures.html for more information.

Return of Title IV Funds


When you withdraw from all classes during a semester or block, federal regulations require UVU to determine the amount of aid you earned using a specific formula. If you received more financial aid than you earned, the excess funds must be returned.

The amount of aid you earned is determined by the percentage of the semester you attended. For example, if you completed 30% of the semester, you earned 30% of the aid you originally received, and the remaining 70% must be returned. Once you have completed more than 60% of the semester, you are considered to have earned all of the aid you were scheduled to receive for the semester.

If you withdraw after your financial aid has paid your tuition and other school charges, and financial aid is returned, those charges that were previously paid by financial aid funds will become a debt that you will be responsible to pay.

If you withdraw from classes and receive a tuition refund, that refund will be used to repay any financial aid balance you owe as a result of the withdrawal.

Repayment

You will be notified of the repayment amount and the repayment deadline. Institutional services such as grade transcripts and enrollment for future semesters may be withheld until repayment is received. When you completely withdraw from the semester after receiving federal financial aid, you may lose future financial aid eligibility for not making satisfactory academic progress.

Unpaid accounts will be referred to the UVU Collections Office and are subject to a monthly interest accrual on the unpaid balance. Institutional services such as grade transcripts and enrollment for future terms may be withheld until repayment is received. If the account remains unpaid, the UVU Collections Office will refer the account to an outside collection agency for their action. A collection fee will be added to any account that is turned over to an outside agency. You will be responsible for any reasonable attorney or court fees required in an effort to collect this debt.

Repayment of unearned funds is generally due immediately. You will be notified by mail of the repayment amount and the repayment deadline for federal funds.

 

UVU provides financial assistance to all eligible students regardless of race, color, national origin, sex, age, or disability. If you need language assistance or accommodation, please inform us when you first contact our office.