Human Resources Forms, Guidelines and Information


Benefit FormsCompensation FormsEmployment Forms  ♦ Performance Management FormsGuidelines and Information ♦ Misc. HR Forms


Benefit Forms


Employee Request for Leave of Absence
This form is used to request extended leave without pay or administrative paid leave.  

Faculty Application for Sabbatical Leave
This form is used by Faculty members to request sabbatical leave.  

Healthcare Insurance Enrollment/Change Form
This form is used by full-time employees to enroll/change medical, dental, vision, basic life insurance, and LTD.  

Online Tuition Waiver Exception Form 
This form is only used by individuals that qualify for a tuition waiver but do not have access to UVLink to submit an Online Tuition Waiver.
  Please refer to the Online Tuition Waiver Tip Sheet if you have questions.

FSA Enrollment Form
This form is used to enroll in a Flexible Spending Account (FSA).  You must re-enroll in a Flexible Spending Account (FSA) each year that you wish to participate.

FSA Reimbursement Form
This form is used to submit a Flexible Spending Account (FSA) reimbursement request.

FSA Change Of Status Form
This form is used to change your Flexible Spending Account (FSA) due to a qualifying event.

Flu Shot Questionnaire and Consent Form
This form must be completed by the  benefit eligible employee and dependents to receive a flu shot. The form must be printed and submitted at the time of service. Contact Irene at ext. 8389 with questions. 


Compensation Forms


Job Description Template (docx)

Organization Structure Change Request
This form is used to submit an Organizational change for administrative approval (an updated Organization Chart MUST be attached along with any other support documentation). This form is used to ensure consistent updating of all UVU information systems.  

Overload Assignment Authorization
This form is used to authorize faculty and staff overload assignments.  

Personnel Action Form (PAF)
Check with HR prior to using this form.  It should only be used when a personnel action can not be completed using the ePAF application.  

Repayment Agreement
This form is to be used by departments requiring that employee certification or licensing expenses incurred by UVU must be paid back if the employee doesn't work for a set amount of months after the certification has been obtained.

Volunteer Agreement
This form should be completed by all individuals that wish to volunteer their services to Utah Valley University.


Employment Forms


Confidential Employee Data Form
This form is used to complete employee data files maintained in Human Resource Services - ALL new employees MUST complete the form. (Employees should also report changes in their confidential data by completing this form.)  

Policies & Disclosures Form
This form MUST be completed by all new employees.

List of Acceptable Documents
This form lists all of the documents and combinations of documents that a new hire can use to satisfy the requirements of the Federal I-9 form.   

New Hire Packet
This packet contains all forms that are required to hire an Employee, except for the I-9 Form which must be completed in Human Resources, (W-4, Confidential Employee Data Form, Statement of Responsibility Form, etc.).  

Payroll Direct Deposit Form
This form authorizes payroll to deposit pay checks into the employee's bank account - MUST be completed by new employees.  

Reference Check Form
This form is used to record notes from discussions with a candidate's references for employment. 

Staff Hiring Packet
This packet contains step-by-step instructions and information for hiring managers and search committees when conducting a non-faculty staff search.

Certification of Ineligibility for Retirement Benefits
This form is to be completed by all employees not eligible for State Retirement benefits.

Utah Retirement Systems Disclosure Form
This form is to be completed by all new employees. It allows employees to disclose that they have previously been enrolled in or are currently receiving distributions from Utah Retirement Systems.

Utah Retirement Systems Post-Retirement Employment Form
This form must be completed by all new employees currently receiving retirement distributions from Utah Retirement Systems.

Information Security Rules of Conduct
This form states the responsibility of employees and system users when dealing with confidential data - it must be signed by ALL employees.  

W-4 Form
This IRS form is used to select tax withholding status - must be completed by ALL new employees. (Employees wanting to change their withholding status must complete a new form with each change.) 


Miscellaneous HR Forms


HR Banner Access Form
Used to request Time/Leave Approval, Proxy, & Department Time Entry access. Also used to request eSAF and ePAF access.  

Consulting Request Form
This form needs to be completed by employees that consult on University property.  

Grievance Complaint Form
This form is used to report allegations of unlawful discrimination/grievance to the Equity Officer for investigation and resolution. It also informs the complainant of their right to take their allegations to the appropriate state or federal agencies. 

Departmental New Employee Checklist
This checklist provides guidance for departments when on boarding a new employee.

Managers Checklist for Terminating Full-time Employees
This checklist provides guidance for managers when a full-time employee is terminating (voluntarily or involuntarily) from the University.

Checklist for Exiting Full-time Employees
This checklist provides guidance for full-time employees ending employment with the University.

Update Online Organization Chart
This form is used to make corrections to the Online Organization Charts.  This form is not a replacement for the Organization Structure Change Request form that is used to restructure an area.

Probationary Period Evaluation Form
This form should be used in providing feedback to a probationary employee, as outlined in UVU Policy #334 - Probationary Period for Staff Employees.


Guidelines and Information


Handling a Death of an Employee
A supervisor checklist for handling the death of an employee at work or outside of work. 

Work Schedule Guidelines (Request Form)
Guidelines for alternate work schedules for full-time employees.

Workplace Answers Harassment Training FAQ
Responses to frequently asked questions concerning the Workplace Answers Harassment training all employees are required to complete.

Work-at-Home Leader Job Aid
This form is used by a leader considering a work-at-home arrangement.  

Work-at-Home Agreement
This form is used as the formal agreement for work-at-home arrangements. It requires the approval signature of the area's vice president. See the Work-at-Home policy (#332) on the policy page. (http://www.uvu.edu/policies/officialpolicy/)  

Work-at-Home Checklist
This form is a safety checklist for employees who have been approved for work-at-home arrangements.