Print   printer friendly
HR Position Description Warehouse
( Login )

Position: Assistant Director - Alumni Relations

Grade Department Position type: Position Number
36 000 – AAA - Generic Full-time A97670

Position Summary:

Under the supervision of the Senior Director of Alumni Relations & Annual Giving, the Assistant Director of Alumni Relations will assist with the development, coordination, promotion, maintenance and evaluation of all events, programs, projects and all other aspects of the Alumni Relations Office.  The Assistant Director is also responsible for all young alumni engagement programs. The Assistant Director will serve as the primary advisor to the Student Alumni Board, and will be responsible for all student programming that originates from the alumni office, including the Student Philanthropy Programs, the Student Alumni Association, and any other student specific programs.

Essential Functions, Major Duties, and/or Accountabilities:
  • Direct, plan, implement and assess student programs for Alumni Relations, including the Student Alumni Association, Student Alumni Board, Student Alumni Certification and Wolverine Wednesday Activities. Assist Senior Director with Student Philanthropy activities and giving campaign. Solicit sponsorships and additional funding for student programming. Manage and prepare program budgets and provide periodic progress reports for the Division. Recruit, select and train student leaders and volunteers 30%  
  • Develop, plan, implement, maintain and assess success and value of alumni affinity programs, including the Legacy Program, Career Service Development programs and activities, the Alumni Card, alumni awards, alumni prizes, and other programs as may become available or needed. Create opportunities to solicit alumni participation in affinity programs at events, meetings, and other places as may be appropriate. Assist alumni staff members in planning and executing events and activities as needed. 20%  
  • Develop, manage, implement, and evaluate strategies and programs that promote stronger and more effective alumni relationships within and without the University, including but not limited to creating and leading programs to engage other constituents and to identify and contact high profile and successful alumni. 10%
  • Plan, implement and organize cooperative programming between the Alumni Association and various campus entities, including: Career Development Center Prospective Student Services Office of Student Success & Retention. 10%
  • Manage the cultivation and stewardship of young alumni donors and support fundraising activities that will generate resources for the Alumni Association and its affiliated programs. Support resource generation through affinity programs. Train and mentor volunteers and manage an extensive alumni volunteer network, including alumni chapters and other organizations. 10%
  • Support maintenance of online database by updating alumni data records, manipulating data reports, and mining data for specific information. Manage and prepare event budgets and provide periodic progress reports to Alumni Director. Facilitate professional and social networking programs to connect alumni and students. 10%
  • Perform other job related duties as assigned. 10%

Supervisory Responsibilities:
  • Supervise 20-25 part-time student employees and volunteers each semester.

Special Requirements of the Position:
  • Employees should be able to lift 50 lbs.
  • Must be willing to work evenings and weekends and alternative shifts during certain periods of the year. 
  • Work in extreme conditions of heat and cold during summer and winter months.


Graduation from an accredited institution with a bachelor’s degree and one year of experience in a related field OR any combination of education and experience totaling 5 years.

  • Knowledge of data management techniques.
  • Working knowledge of Adobe Creative Suite essential. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Skill in the use of personal computers and related software applications.
  • Ability to plan, and implement promotional and marketing programs.
  • Ability to create flow charts and meet deadlines.
  • Ability to make administrative and procedural decisions with minimal directorial oversight.
  • Ability to remain calm and function well under pressure and in stressful conditions.
  • Ability to plan, organize, and facilitate special events and programs.
  • Ability to manage event budgets, prepare budget reports and effectively use dedicated funding.
  • Ability to be creative to design and write promotional material.
  • Ability to develop, prepare, and deliver effective education programs, seminars and workshops relating to Alumni Relations and student alumni relations.  
  • Ability to supervise and manage admins, student interns and volunteers by organizing, prioritizing, scheduling and tracking work assignments.
  • Ability to recruit, train and motivate volunteers.

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.
Utah Valley University • 800 West University Parkway • Orem, UT 84058 • (801) 863-INFO (4636) • Rights & Responsibilities | © 2013 UVUReport Errors