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Position: Coordinator Campaigns, Principle Gifts, and Donor Engagement

Grade Department Position type: Position Number
14 6AA – Department not found Full-time A99192

Position Summary:

Under the direction of the Associate Vice President of Development, the Coordinator will actively coordinate a dynamic portfolio of multidisciplinary and interdepartmental fund development initiatives directly overseen by the AVP.  The Coordinator’s primary focus will be to coordinate activities that support, enhance, and leverage the AVP’s engagement, cultivation, and stewardship of high-priority, high-contact principle gifts prospects, but may also include providing coordinative support of those fund drives, special gifts, and mini-campaigns that are personally led by the AVP.  Exercising outstanding initiative, judgment, creativity, and discretion, the Coordinator will work collaboratively with many campus units and executives, high level donors, and key volunteers. 

Essential Functions, Major Duties, and/or Accountabilities:
  • At the direction of the AVP, plan, implement, and flexibly adjust logistics for an array of complex, important, and often sensitive activities, events, initiatives, and projects involving the Office of the President, various offices of vice presidents and deans, and key university stakeholders including trustees, advisory board members, and top donors. These activities may entail developing presentations, editing gift templates, and maintenance of selected donor lists.   Prepare, regularly update and distribute project and initiative planning documents as well as periodic reports tracking progress to milestones for those efforts.  40%
  • Perform advanced clerical and administrative responsibilities, as required by the AVP, including but not restricted to: scheduling appointments, preparing correspondence to donors and prospective donors, entering development action reports, compiling and distributing meeting minutes, maintaining accurate files, coordinate budgets and expenditure reporting, processing financial documents and purchases, and creating and maintaining complex documents and reports.  40%
  • Conduct supplementary prospect research as required. 10%
  • Other duties as assigned. 10%

Supervisory Responsibilities:
  • N/A


Special Requirements of the Position:
  • Seeing; required to have close visual acuity to perform an activity such as: preparing and analyzing data and reports; transcribing; viewing a computer terminal.
  • Vision ability; close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Travel; requires a current Driver’s Licenses.


Graduation from an accredited institution with a bachelor’s degree in communication, public relations, business, or other related field and two years’ experience related to the summary of duties or any combination of education and experience totaling six years.

  • Knowledge of best practices in internal and external communications, correspondence, and appropriate matters of etiquette in various settings or vehicles.
  • Knowledge of databases and accounting software’s.
  • Knowledge of fund development field helpful.   
  • Professional demeanor and poise exceptional customer service orientation and outstanding phone manners.
  • Strong editing and writing skills, including with written correspondence.
  • Basic business math.
  • Exceptional organizational skills. Proficiency with PowerPoint, Word, Excel, and web browsers. Solid creative, design, and multimedia skills preferred.
  • Event management skills preferred. 
  • Ability to plan and evaluate actions effectively.
  • Ability to respond effectively to change and to anticipate potential changes and act accordingly
  • Ability to successfully enact strategic changes affecting multiple stakeholders, including high level university leaders.
  • Ability to perform analysis and projections. 
  • Ability to excel in a collaborative, project-focused environment populated with diverse individuals, opinions, and backgrounds.  
  • Ability to effectively handle confidential and sensitive matters with appropriate caution and discretion.
  • Ability to conduct online research.

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.
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