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Position: Manager - AP

Grade Department Position type: Position Number
35 3BB – Department not found none A99205


Position Summary:

To ensure the efficient operation of the Accounts Payable Office; supervises the Travel Coordinator, Accounts Payable Technicians, and all other part-time employees in the Accounts Payable Office.  This position is an essential part in effectively paying vendors used by the University.      


Essential Functions, Major Duties, and/or Accountabilities:
  • Manage/oversee quality of Finance & Business Services customer relations.  Manage all UVU business related interactions between vendors, students & employees pertaining to accounting matters which include Fed & State legal compliance issues. 20%  
  • Assist in managing University wide Accounts Payable transactions to meet state and federal auditing standards. 20%  
  • Supervise, train, schedule, and evaluate Full and Part-time Accounts Payable Staff. 20% 
  • Supervise, train, schedule, and evaluate Travel Coordinator and provide backup support when needed. 15%
  • Process Direct Payments for Payroll Office including payments for Garnishment withholding and various tax remittances. 10%
  • Perform other job related duties as assigned. 15% 

Supervisory Responsibilities:
  • Full-time and part-time staff

Special Requirements of the Position:
  • Continuously: Sitting; particularly for extending periods of time.
  • Frequently: Hearing; perceiving the nature of sounds at normal speaking level with or without correction. Ability to receive detailed information through oral communication and to make the discriminations in sound. Seeing; required to have close visual acuity to perform an activity such as: preparing and analyzing data and reports; transcribing; viewing a computer terminal; extensive inspection involving small defects, small parts, operations of machines (including inspection) or to make general observations facilities or structure (i.e. security guard, inspectors, etc.); using measurement devices; and/or assembly or fabrication parts at distance close to eye. Vision ability; close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Talking; expressing or exchanging ideas by means of the spoken word.  Those activities in which they must be convey detailed or important spoken instructions to other workers accurately, loudly or quickly. 
  • Occasionally: Walking; moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. Excludes walking to/from work area or cafeteria, etc.  Lifting; raising objects from a lower to a higher position or moving objects horizontally from position-to-position up to 10 pounds.   

Qualifications:

Graduation from an accredited institution with a bachelor’s degree in business, accounting, CSIS, legal assisting, or a related field and 1 year of experience related to the summary of duties OR any combination of education and experience totaling 5 year(s).

  • Knowledge of Generally Accepted Accounting Principles. 
  • Knowledge of processes involving reconciliation, set-up/account record retention, general ledgers etc. 
  • Knowledge of principles & methods of employee supervision & training.
  • Knowledge of effective human relations/communication techniques.
  • Knowledge of statistical research & analysis.
  • Skill in computers/computer software applications (imaging, spreadsheets, and accounting software).Skill in records management, particularly pertaining to complex financial transactions (i.e. general ledgers, check registration, account set up, etc.)
  • Ability to effectively communicate orally and in writing.
  • Ability to use general office equipment including computer, scanner, fax machine, copy machine, etc.

Disclaimer:
This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.
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