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Position: Data Coordinator - Gear UP

Grade Department Position type: Position Number
14 4BM – Department not found Full-time A97858

Position Summary:

The Data Coordinator for GEAR UP is responsible for managing the collection, entry, tracking, auditing, and reporting of student data, cost-share data, and evaluation data. Oversees data collection from all regions.  Works with a third-party, contracted, student-data repository provider to keep the system up to date and modified to meet program needs. Provides any necessary training for GEAR UP personnel using the system.  Facilitates electronic data transfers from the schools to the GEAR UP program. Creates forms necessary to gather information needed for federal reporting requirements, internal program management and evaluation, and for the GEAR UP scholarship program.  Produces quarterly and annual reports on the efficacy of GEAR UP and its status in meeting program goals as outlined in the GEAR UP grant.

Essential Functions, Major Duties, and/or Accountabilities:
  • Manage and monitor student files. Develop and conduct audits on data and student files.   Analyze quality of workflow, output, and reporting functions of student database Identify, report, and track edits to database.  Identify and run needed reports. Update forms and assure that correct forms are being used program-wide. 50%
  • Develop and deliver training to staff on data-related issues. Create job aides for database functions. Interface with staff regarding database questions. Travel to sites in Salt Lake, Weber, Utah, Wasatch, Summit, Carbon, Emery, and San Juan counties to provide support and training to staff.     20%
  • Work closely with staff to monitor data entry progress program-wide. 10%
  • Works closely with external evaluator to manage data changes/updates and troubleshoot issues in database.  Enter program information into database.   10%
  • Perform other job related duties as assigned. 10%

Supervisory Responsibilities:
  • N/A

Special Requirements of the Position:
  • Ability to drive provided state car.
  • Valid Drivers Licenses 



Graduation from an accredited institution with a Bachelor degree; OR an Associate degree AND two years of full-time paid experience related to the summary of duties; OR any combination of post high school education and/or full-time paid experience related to the summary of duties totaling four years. Part-time experience is prorated.   

  • Knowledge of database systems and data-tracking methodologies. 
  • Skill in database tracking, analysis, and management.
  • Skill in office methods, techniques, practices, and procedures.
  • Skill in organizing resources and establishes priorities.
  • Ability to perform, manage, and supervise a variety of data collection, entry, tracking, and auditing duties with minimal or no supervision.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to maintain confidentiality of records and information.
  • Ability to work well with a diversity of personalities and backgrounds.
  • Ability to travel to work with personnel and partners at their assigned schools, colleges, or other locations.
  • Ability to drive provided state cars and pass the driver’s test each year.

  • Disclaimer:
    This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.
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