Human Resources Policy Updates:
On June 21, 2012, the Board of Trustees approved the following UVU Policies for staff employees.
These policies outline the University's processes and procedures with regard to full-time staff employees who are in a probationary period as well as those staff employees who have completed their probationary period. The Policy Tip Sheets provided below have been developed to help employees understand the policies and their responsibilities and requirements. Supervisors and other University leaders should review the polices and corresponding tip sheets in order to effectively administer the policies in their areas.
Accessing Direct Deposit Advice (Paystub) (PDF):
Employees receive an e-mail notification each pay period informing them that their Direct Deposit Advice is available online through UVLink. Employees are able to view current Direct Deposit Advices, as well as, historical Direct Deposit Advices.
TIMS Time Entry Instructions (PDF):
TIMS time entry is used by part-time employees to clock-in/out of work.
TIMS Time Entry Manager Instructions (PDF):
Leaders approve time entered using the UVU Time Information Management System (T.I.M.S.) accessed through UVLink.
TIMS Leave Entry Instructions (PDF):
TIMS leave entry is used by full-time employees to enter their exception time and/or leave.
TIMS Leave Manager Instructions (PDF):
Leaders approve exception time and/or leave using the UVU Time Information Management System (T.I.M.S.) accessed through UVLink.
Department Time Instructions (PDF):
Department Time Entry is used by a few departments to enter Time Sheets for part-time employees designated, by Payroll, as Department Time/Leave Entry.
Proxy Instructions (PDF):
Proxy gives the Responsible Party of an Organization Code the ability to Proxy their Time/Leave Approval Rights to someone else in the Department. A "HR Banner Access Form" must be submitted to Human Resources requesting Proxy access before the Responsible Party can grant the Proxy access.
Tuition Waiver Instructions (PDF):
Online Tuition Waiver is used by UVU faculty and staff to enter tuition waiver applications for themselves and qualifying dependents.
Employee Degree Information Instructions (PDF):
The Employee Degree Information application is used by UVU faculty and staff to update college degree obtainment information for accreditation and other reporting needs.
eSAF Instructions (PDF) - eSAF Tip Sheet(PDF):
The Electronic Semester Appointment Form is used to verify a Full-Time Contract Faculty members workload, and to enter payment information on Adjunct, Overload, and Special Pay assignments. The information entered is downloaded into the payroll system to pay Adjunct instructors. The information entered/verified in the eSAF system is also placed into the employees HR file.
Electronic Personnel Action Form (ePAF) Training:
Completing an ePAF (PDF):
PAF's (Personnel Action Forms) are used by departments to request pay actions for employees. This tip sheet will guide you in properly completing the fields on an ePAF.
Originating an ePAF (PDF):
Instruction on originating an ePAF using the ePAF web application. It also covers the approval process.
Approving an ePAF (PDF):
Instruction on approving an ePAF that has been submitted for your approval using the ePAF web application.
ePAF Approval/Routing Flow (PDF):
Flow charts used to determine where an ePAF is in process. These charts should be used in conjunction with the ePAF application screen "Status of Electronic PAF in Progress".