Library Building Use Protocols

Group Study Rooms

The UVU Library has 26 study rooms. The primary purpose of these rooms is to support Library classes, functions, meetings, and programs and are available for use by members of the university campus.


  • The Library is not responsible for unattended items.
  • The study rooms may be reserved using our online scheduling software. Students and groups are limited to one reservation of no more than four hours per twenty-four hour period.
    • Reservations that exceed four hours will be deleted. This includes reservations made by members of the same group for blocks of time larger than four hours. 
    • Reservations may be made up to four days in advance.
  • Groups have priority over individuals. 
  • Noise levels must be kept to a minimum so as not to interrupt the study environment. Offenders may be asked to leave. Study Room doors must remain closed to minimize interruptions.
  • In the event that a study room is not claimed by the reservation holder within 15 minutes of the beginning of their reservation, the room will become available on a first come, first served basis to any group or individual.
  • Group study names should follow common decency standards. Reservations with inappropriate names will be deleted.
  • Rooms cannot be scheduled by staff or faculty to hold "office hours" over the course of a semester. Occasional student-faculty meetings can be accommodated. 

Media Viewing Rooms

  • Maintain appropriate public behavior. Keep feet off seats.
  • Capacity: 2 -6 people. Not intended for single occupancy. Individuals should use viewing stations on the second floor.
  • Groups without media viewing needs should schedule a group study room on the third, fourth, or fifth floor.
  • The room's equipment must be in use in order to occupy room.
  • Rooms are not soundproofed. Keep noise levels to a minimum to avoid interrupting the surrounding study environment. 
  • Keep door closed when in use.
  • Food purchased off campus (such as pizza) is not allowed in media viewing rooms. No parties.
  • Rooms must be scheduled using our online scheduling software. You may schedule up to two, two-hour blocks for a total of four hours in any 24 hour period.
  • The Library is not responsible for unattended items.
  • If a reserved study room remains unoccupied within 15 minutes of the reservation, the room will become available on a first come, first served basis.

Equipment available in the media viewing rooms includes the following:

  • Hi-definition widescreen television
  • Surround sound
  • Blu-Ray/DVD player
  • Video inputs: HDMI & VGA
  • Audio input: Headphone plug

General Room Use

Patrons have a responsibility to use the Library in a manner promoting a safe, secure, open, and supportive environment that is conducive to teaching and learning. UVU Library users play an important role in creating a positive experience in the Library. Please help us make the library an enjoyable and productive place for all users.

In order to protect your right of access, promote your safety, and protect Library resources and facilities, the Library prohibits activities that present health or security risks, damage Library resources, disrupt the normal flow of Library operations or are illegal.

For your safety and security:

  • Personal belongings should not be left unattended at any time.
  • Campus guidelines require that any filming be scheduled through the Campus Scheduler.
  • Bicycles are not allowed inside the building.
  • Roller blades and skateboards must not be used inside the building or at entrances.
  • Parents are responsible for their children's safety and behavior.
  • Suspicious or threatening behavior and accidents should be reported to Library staff immediately.
  • Library users should refrain from behaviors or actions that could endanger their safety or the safety of others. 

For protection of the Library collections, facility, and equipment:

  • Theft, vandalism, graffiti, and other intentional damage to Library property and collections are criminal activities punishable by law.
  • Library equipment should be used with care.
  • Library staff should be alerted to missing items in collections.
  • Service animals are allowed in the Library, but not pets.
  • Smoking and the use of chewing tobacco are prohibited.

In consideration of others:

  • Show respect and courtesy for other Library users and Library staff.
  • Return borrowed materials on time, unmarked and undamaged.
  • Refrain from unreasonable disruptive behavior that affects others' use and enjoyment of the Library.
  • Respect designated "Quiet" and "Group Study" areas.
  • Be aware that some material available on the Web may offend other Library users; be considerate of those around you when viewing Web site in public computer areas.
  • Cell phone conversations should be conducted outside the Library or in areas such as lobbies were no one will be disturbed.

The Library has a number of rooms available for non-Library use. These rooms include the Lecture Hall, Timpanogos Room, Lakeview Room, Seminar Rooms (211, 213, and 502), and Instruction Labs (205, 206, and 207). Other areas may be scheduled for Library functions only. All university space-scheduling policies (425) apply to these rooms. The Library reserves the right to deny access to these rooms if the group does not comply with UVU Room Scheduling Policies.

The following rules apply to all rooms:

  • Activities planned in the Library should be appropriate to the setting. Excessive noise and activity will not be permitted.
  • Room capacities must be observed and those making reservations should not reserve a room if there is a possibility that capacities will be exceeded.
  • No outside food and drink are allowed in the Library for scheduled events. Any and all food must be scheduled through the Dining Services Office.
  • No group may use any of these rooms for the purposed of selling or promoting a product.
  • All rooms must be vacated 15 minutes before the Library closes.
  • On-going or regularly scheduled activities should use other facilities on campus.

Display Space

Last Update: April 13, 2014

The UVU Library maintains a bulletin board and display cases for the exclusive purpose of promoting the services and programs of the Library. Although patrons are invited to make suggestions for themes, or parallel agency activities, the responsibility for design and placement of all displays rests with the staff of the Library.


Last Update: April 13, 2014

Occasionally, exhibits from sources within the community may be allowed in the Library. All exhibits considered for space within the Library must support the mission of the Library, and not cause disruption of the regular flow of library work and service. Such exhibits will remain in place for not longer than four weeks with set up and removal being the responsibility of the exhibitor. The Library assumes no liability for damage or loss relating to any exhibit set up for public viewing in the Library, and will take no extraordinary measures to insure its safety.

Filming and Photography

Last updated: February 28, 2014

Anyone wishing to film or take photographs in the Library for commercial or advertising projects must clear the project through Connie Bond at Facilities Scheduling first (, 801-863-8883). Per UVU Policy 425, permission must be obtained at least ten (10) business days before filming begins. A request for a non-UVU event needs to follow the non-UVU event policy for reserving space, which includes paying a rental fee, providing proof of insurance, having the photo shoot approved by University Marketing, and signing a Use Agreement that is generated by the Scheduling Office. This process takes a minimum of ten business days. Student projects must also be cleared by Connie Bond by the course instructors at least five (5) days before filming begins.

Requests for filming should not interfere with any previously scheduled events. Filming or taking photographs should not interfere with the normal running of the Library or student use of the Library.

Food & Drink Protocols

Last Update: October 28, 2014

  1. Food is allowed throughout the Library, except for instruction labs and the Lecture Hall. Meeting rooms are limited to box lunches and light refreshments.
  2. If the food is messy in nature, patrons must eat outside of the Library.
  3. Patrons are responsible to clean up after themselves.
  4. Drinks are allowed in the Library.