The Collection Development Protocol provide guidelines for the selection and maintenance of the Utah Valley University Library's collection of materials. This policy statement is subject to revision as changes occur in the needs of the University, in its objectives, or in its organization and procedures.II. Community Description and Analysis
Utah Valley University is a state university comprised of two interdependent divisions. The lower division embraces and preserves the philosophy and mission of a comprehensive community college, while the upper division consists of programs leading to baccalaureate degrees in areas of high community demand and interest. Utah Valley University is dedicated to providing a broad range of quality academic, vocational, technical, cultural, and social opportunities designed to encourage students in attaining their goals and realizing their talents and potential, personally and professionally. The University is committed to meeting student and community lower division and upper division needs for occupational training; providing developmental, general, and transfer education; meeting the needs for continuing education for personal enrichment and career enhancement; and providing diverse social, cultural, and international opportunities, and student support services.III. Library Mission
The Utah Valley University Library supports the University mission of teaching, learning and scholarship by providing access to quality information resources, offering exceptional services and assistance, utilizing current technology to enhance research, promoting information literacy, and ensuring intellectual freedom.IV. Standards for Selection
Materials to be selected include books, serials (magazines, journals, newspapers, annuals), recordings, media items (video cassettes, DVDs), CD-ROMs and other electronic resources. Each department on campus is assigned to a specific librarian for collection development coverage.V. Responsibility for Selection
Major emphasis is placed on educational, informational and cultural needs. Materials have educational value if they contribute to the positive growth of the student, either as an individual or in the individual's relationship to society. Thus, the importance of materials of basic permanent value and those of timely current value on public issues is recognized.
General criteria for selecting library materials include the following:
Materials may be considered appropriate to a particular subject if it meets one or more of the stated criteria.
- Author's reputation and significance
- Importance of the subject matter to the collection
- Scarcity of currently held material on the subject
- Timeliness or permanence of the material
- Appearance of the title in special bibliographies
- Reputation and standing of the publisher
Close cooperation between librarians and faculty is essential for making responsive and responsible choices about acquisitions, and faculty are encouraged and solicited to request materials for acquisition. When there is any question about the need for and appropriateness of any item being considered for purchase by librarians, appropriate faculty members are contacted for their recommendations. Final responsibility for selection of materials rests with librarians with the expertise and the wide view of the collection necessary for achieving balance and depth and breadth of the collection.VI. Policies by Format
- Hardbacks—because of durability, preference will be given to hardbacks.
- Paperbacks—may be purchased if the title has never appeared in hardback, if it is unobtainable in a better format, if paperbacks increase availability of high-use materials, or if a limited readership would not justify purchase of the more expensive edition.
- Electronic—may be purchased according to preference, usability and suitability of subject area.
- Textbooks and lab manuals—a highly selective acquisition procedure will be applied to the retention of textbooks, based on subject expertise of faculty, availability of information in other usable materials, and librarian's judgment based on book selection criteria. As donated textbooks meet specified criteria, they will be added to the collection, particularly in fields such as office education where they are prime reference works. Older textbooks will be weeded. Lab manuals—as consumables—will not be purchased, or if donated, will not be added to the collection.
B. Audio visual materials—The following guidelines exist for Library media items:VII. Intellectual Freedom and Procedures for Complaint1. Purpose
The UVU Library is committed to providing materials to support curriculum, classroom instruction and research in various formats to enhance the learning process. Recognizing the unique properties and nature of non-print formats, this document has been created as a supplement to UVU Library's general Collection Development Guidelines and will be used to guide the Media Librarian in the various aspects of collection development including the selection and de-selection of materials.
The library actively collects:
- DVDs and Blu-ray DVDs – DVD format is preferred for most documentary films. Blu-ray DVDs will be considered for documentary films where photography/cinematography is central to the film's presentation. Blu-ray DVDs, when available, are slightly preferred to standard definition DVDs for most feature films. However, DVDs can still be preferred in cases where higher definition adds very little to the quality of the presentation.
- Streaming media
- Audio CDs
- Multimedia kits, which are defined as items consisting of more than one format.
The library does not collect:
- Audio Cassettes*
- Vinyl Records*
- Spoken Word Audio**
- Non-NTSC digital formats***
*We retain currently held obsolete formats as space allows and/or until it becomes necessary to replace them with their commercially available digital counterparts. According to 17 USC § 108, the library may decide to make one copy of an obsolete media item who's contents are unavailable in a commercially available digital format. The media item will be held on the library's premises as long as the digital version is made available in the library's collection. The digital copy will be removed from the collection when a commercially produced version has been made available on a viable format.
**Because of budget constraints and assistance technology available on campus for the learning or physically impaired, the Library has chosen to not collect spoken word audio, although donations of this format are accepted and will be added to the collection where appropriate. New formats and technologies will be evaluated and added as deemed appropriate.
***Exceptions are often made when films are not available in any other format. These will be transferred to NTSC while the originals are not made available to the public. This process is supported by Title 17 (b) & (c).
The Media fund comprises approximately 10% of the overall Collection Development budget with additional monies made available when appropriate for special projects. The fund is used exclusively for the acquisition of new materials, and not for shelving or processing supplies. Subject librarians may purchase media materials within their subject areas at their discretion. Feature films, music compact discs, and documentary titles which are multi-disciplinary shall be purchased out of the media fund.
4. Selection Criteria
Selection Criteria will follow the same standards outlined in the General Collection Development Protocol with the following additions:
- Documentary titles, which have been produced in the last ten years, will be given priority unless the title is a classic or a more recent comparable title is not available. There will be no chronological limits for feature films.
- Although items produced globally may be included in the collection, preference will be given to NTSC format.
- Quality • Technical quality of the production. • Aesthetic and artistic appeal. • Level of treatment (analytical vs. descriptive). • Awards such as Sundance film festival and the Oscars' nominees and winners will all be paid close attention. • Feature film and television programs are collected primarily (but not limited to) in support of the Digital Media program as well as the College of Humanities and Social Sciences. Preference is given to high quality entertainment productions. However, exceptions can be made upon request where lower quality fare is needed as a counterpoint or as an indicator of the cultural zeitgeist. • Documentary and other education productions are selected in support of all programs and are selected based on quality and demand.
- Faculty suggestions are welcomed and are purchased whenever possible.
- Duplicates (identical titles of the same format) will be added only upon faculty request. However, placing a copy on our streaming server is a strong way to meet demand without purchasing multiple copies. Therefore, when multiple copies are requested, media will inform requester of streaming options.
- Most donations will be accepted into the collection as long as they fall within format criteria. Many items that would not meet normal selection criteria will be considered as they may be valued by our patrons and because space is not currently an issue.
- Preference will be given to titles in English or with English subtitles unless specified by faculty.
- Dubbed versions of films will be purchased only when no other version is available.
5. ReplacementC. Serials
Items will be considered for replacement when they are in poor physical condition, damaged, or lost, if they are still deemed useful. Items may be replaced in a different format if there is value added in either the quality of the resource, convenience in playback, or instructional appropriateness, or if the title is deemed high risk in its existing format. Obsolete formats will be replaced with newer formats when possible.
Items will be repaired if the item still has value and the repair does not interfere with the content of the title or playback.
7. Permanent Reserve
Items deemed to be high risk for theft or mutilation will be placed on permanent reserve.
Items will be deselected according to the guidelines in the General Collection Development Protocol. De-selected items will be sent to surplus.
- Newspapers—because of lack of storage space and the availability of electronic newspaper databases, back issues are not stored past one or two months.
- Magazines and Journals—emphasis is on acquisition of material based on support of the curricula, indexing availability, predicted usage, and the availability of the publication electronically. Periodical subscriptions will be regularly reviewed and evaluated for use and appropriateness in terms of curricula support. Based on the evaluation and faculty recommendations, some titles will be eliminated and others added.
- Electronic Magazines and Journals—will be purchased consortially when possible. Those electronic journals needed by departments on campus that are not considered for consortial purchase will be evaluated using the general selection guidelines.
E. Pamphlets—print pamphlets will not be collected. Only electronic pamphlets included in online databases will be included in the collection.
- Purpose of the Collection—The purpose of the Library's map collection is to serve the needs of UVU's curriculum, particularly in the areas of geography, geographic information systems, geology, and history, and to support the research needs of UVU’s students and faculty. Currently, the map collection consists primarily of topographical maps of Utah and flat maps of selected national and international areas. Some celestial and historical maps are included. The collection is managed by the Geography Librarian, in consultation with university faculty and other librarians. The Geography Librarian will regularly solicit feedback from the faculty about gaps in coverage, format and material preferences, and changes in programs and research interests.
- Scope of the Collection:
- Areas of Concentration—The Library will collect maps in accordance with the needs of UVU faculty and students, as resources permit. The map collection is supplemented by books and reference materials in geography, GIS, geology, human geography, and other subjects. Maps are ranked according to their proximity to Utah; less weight is given to maps of areas further away. Special consideration may be given to maps of areas that are part of a long term study by faculty and students in the geography and GIS programs, regardless of their proximity to Utah. Thus, the order of priority is
- Neighboring states (Arizona, Colorado, Idaho, Nevada, New Mexico, Wyoming)
- The western United States
- The United States and North America
- The rest of the world
- Other maps and charts, e.g. celestial maps.
- Types of Materials Collected.—Currently, the library collects the following materials:
- Flat maps: topographical maps and political maps
- Atlases and road maps
- Electronic GIS data and software
- Gazetteers and other geographic and cartographic reference materials
- Geologic maps
Thematic maps may also be collected selectively to supplement student and faculty research. Maps from National Geographic Magazine are also collected, but should be evaluated periodically to ensure that they support the curriculum and the purpose of the map collection.
- Language—The Library predominantly collects maps and other geographical materials written in English. Special consideration may be given to maps in other languages if necessary.
- Chronology—The Library predominantly collects current maps and tries to discard outdated materials. Historical maps may be collected as needed, but priority will be given to current materials.
- Excluded Materials—Some materials and types of maps will not be acquired. Special consideration may be given if the need arises. Excluded materials include:
- Aerial photographs and satellite imagery
- Cadastral maps
- Nautical charts
- Bathymetric charts
- Large scale maps (i.e. larger than our current map cases can hold), wall maps
- Raised relief maps
- Microformats (film or fiche)
- Gifts—While gifts are often very welcome additions to the Library collection, gifts of maps must be evaluated by the Geography Librarian before they are accepted.
- De-selection—It is important that the collection be periodically evaluated to ensure that the materials are up-to-date and that gaps in coverage are minimized. Materials that cover areas outside of our primary areas of concentration (i.e. materials purchased to support long term studies), should be regularly evaluated to make sure they are still serving their purpose. The collection should also be monitored for damage.
- Cooperation with Other Libraries—The Library currently does not have any formal arrangements with other libraries in the area with regards to maps. However, Brigham Young University has an extensive map and geography collection, and UVU students are permitted to use and borrow materials from this library. In addition, the University of Utah has an extensive Middle Eastern map and geography collection. The UVU Library will attempt to avoid duplication of expensive or unusual materials already held at these libraries.
F. Microforms—microform format will not be purchased.
G. Government documents—purchase of documents published by the United States and foreign governments will be restricted to statistical data and prose technical reports that enrich specific classroom course work.
H. Reference—authoritative, well-reviewed reference sources will provide the base of collection within each subject area as well as build a solid core of general reference sources.
I. CD-ROMs—will be evaluated by general selection criteria.
J. Electronic Databases.The UVU Library has access to numerous electronic databases. Most of these databases are purchased by the Utah Academic Library Consortium (UALC). The UALC Collection Development Committee, consisting of librarians from all UALC institutions, meets annually to review the database use statistics, including cost per use. This committee then makes recommendations to renew a specific database or to reallocate the money to a different resource. The UVU Library will also purchase additional electronic databases to support the curriculum. The following criteria will be used in this selection:K. Archives/Special Collections
- Basic research needs of students, faculty, and staff.
- The cost of the resource must be sustainable for the foreseeable future.
- The resource must be reasonably priced considering factors such as its comprehensiveness, its anticipated/actual level of use, number of simultaneous users, or the amount of full text in the resource.
- The resource should support remote users of the Library without requiring individual logins and passwords.
- If the same or similar content is available in print format, the electronic product must offer at least the same (preferably added) value. Other things being equal, electronic format wins if it provides:
- more extensive content,
- more frequent updates,
- more flexibility in searching,
- greater access for users,
- or greater functionality, such as the ability to invoke links to local/related resources.
- The content of the electronic resource must support the university's curriculum.
- The provider of the resource must be stable and reliable.
- The resource must be user-friendly and should not require significant staff training.
- The information provided by the resource should be to a large extent unique, i.e. not duplicated in other resources.
- Every effort will be made to first acquire a new database on a trial basis, before a final purchase is made.
Three additional criteria are considered when deciding on database renewals:
Number of Simultaneous Users
- Do usage statistics indicate enough use to justify the renewal?
- Have other products emerged in the subject area that are of better quality/value?
- Has the product been superseded or is it now duplicated in other products?
The number of users in a multi-user license is determined by anticipated use and available funding. If sufficient user demand is demonstrated, additional licenses may be acquired.Utah Valley University Archives Mission
The Utah Valley University Archives will serve as a central research resource for information collected about the diverse functions and for historical records of the various offices, departments, and schools which make up the University. It will also collect and preserve current and historical materials related to the histories of the nearby towns of Orem, Lindon, and Vineyard, from the "pioneer" era (mid-1840's) on up, with emphasis placed on the World War II era forward. The Archives further seeks to include current and historical materials focusing of the history of business in Utah County.
The mission of the Utah Valley University Archives is twofold:
Scope of Materials
- To collect and preserve these materials in order to make them readily available in person and digitally to researchers from the UVU community and the public at large;
- To provide UVU students enrolled in history or other appropriate classes with the opportunity to gain experience and training in archival theory, processes, and procedures by working in the archives.
Primary emphasis will be on materials that fit in the following categories:
- Publications, photographs, newspaper clippings, notes, documents, computer disks, artwork, audio or visual recordings, that deal with the history of Utah Valley University, UVU class projects, and with current on-going events and developments;
- Materials such as photographs, published family histories, personal diaries or journals, newspaper clippings, documents, computer disks, and audio or visual recordings such as pertain to the histories of Orem, Lindon, and Vineyard;
- Materials relating to the history of business in Utah County such as photographs, notes, publications, in-house publications, documents, computer disks, newspaper clippings, and related items.
A. Library Bill of RightsVIII. Gifts Guidelines
The Library subscribes to the Library Bill of Rights of the American Library Association which affirms its belief in the following basic policies:
B. The Selection and Treatment of Sexual or other Controversial Materials
- As a responsibility of library service, books and other library materials selected should be chosen for values of interest, information and enlightenment of all people of the community. In no case should library materials be excluded because of race or nationality, nor of the social, political, or religious views of the authors.
- Librarians should provide books and other materials presenting all points of view concerning the problems and issues of our time; no library materials should be proscribed or removed from libraries because of partisan or doctrinal disapproval.
- Censorship should be challenged by libraries in the maintenance of their responsibility to provide public information and enlightenment.
- Libraries should cooperate with all person and groups concerned with resisting abridgement of free expression and free access to ideas.
- The rights of an individual to the use of a library should not be denied or abridged because of his age, race, sex, religion, national origins or social or political views.
- As an institution of education for democratic living, the library should welcome the use of its meeting rooms for socially useful and cultural activities and discussion of current public questions. Such meeting places should be available on equal terms to all groups in the community regardless of the beliefs and affiliations of their members, provided that the meetings are open to the public.
The entire range of human cultural practice, of science and pseudo-science, and of religious, political, ethnic, and social expression is welcome in our collections insofar as representative materials may be acquired with scarce resources. While we do not acquire material purely for their prurient interest, our selection practices necessarily recognize that eroticism is often an integral part of many forms of cultural expression and that human sexuality is an important area of study for the biological and social sciences.
C. Procedures for Complaints
- Have the patron complete the form "Questions on Library Resources."
- Submit the form to the Library Director, who may or may not choose to involve the Vice President of Academic Affairs and any others deemed appropriate by the Vice President.
- The Library Director will meet with the complainant to discuss concerns.
The Library is grateful for gifts and the contribution they make toward enriching the collections, but reserves the privilege of deciding whether a gift should be added to the collection. Donors are encouraged, wherever possible, to submit a list of items offered which can be compared with materials currently in the collection and collection needs.IX. Weeding, Replacement and Duplication
The following types of materials will not be included in the collection: materials excluded from acquisition by the Collection Development Guidelines; out-of-date material not of historical value; a duplicate of items already in the collection unless usage warrants inclusion; materials in poor physical condition which would not justify the expense of processing. The Library reserves the right to dispose of materials that are not added to the collection. The Library will determine the classification, housing, and circulation policies of all gift items, and no restrictions on usage may be made by the donor. A receipt letter will be furnished to the donor, but the Library will not be responsible for a monetary valuation statement for tax or other purposes.
A. Weeding, or the removal of an item from the Library's collection for discard or storage, should be a regular and continuing process. It should be done according to the following criteria: content (dated or no longer of interest), physical condition (scratched, torn, generally ragged), use patterns (declining or non-existent), or a combination of these factors. Guidelines for weeding by type and subject areas are as follows:X. Levels of Collection Intensity
- General reference works—bibliographies and encyclopedias older than ten years, though exceptions may be made in specific instances. Almanacs and yearbooks may be discarded when they are superseded.
- Religion and Philosophy—systems of philosophy will be retained, but historical and explanatory texts when superseded, older theology, old commentaries on the Bible, books on the conduct of life, popular self-help psychology, and other guides to living which are old or no longer popular may be discarded, although use patterns will be considered.
- Social Science—requires frequent revision, because much of the material will deal with problems of temporary interest which can be replaced later by historical coverage of these topics. Economics, investments, taxation, etc. will need frequent review. Historical works on economics, political science, education, transportation, etc. should be kept if there is a demand or potential demand.
- Language—old grammars will be discarded and other materials will be reviewed according to use.
- Pure science—books with obsolete information or theories; all general works which have been superseded, unless they are classics in their field may be discarded. All ordinary textbooks will usually be discarded after ten years; botany and natural history will be reviewed before discard; and astronomy will be reviewed regularly as it dates rapidly.
- Applied science—five to ten years will date much of the material, so regular review is essential. Use patterns will be reviewed before discard.
- Arts, music, hobbies, etc.—fine arts will be discarded sparingly.
- Literature—literary history, unless it is superseded by a better title, may be retained as well as collected works unless definitely superseded.
- History—contemporary writing which is now recorded in basic histories, historical works which are only summaries and are not authoritative, and works of travel over ten years old, unless distinguished by style of the importance of the author, may be discarded. Histories which have become literary classics and anything related to local or regional history will be retained.
- Biography—collected biographies will be kept, as well as all individual biography. Anything useful for local history will be retained.
- General—privately printed verse, memoirs, and essays; subjects not currently popular; unused or unneeded volumes of sets; publication of municipalities; multiple editions of books; incomplete runs of periodicals or periodicals which are not indexed will be reviewed for possible discard.
The Library does not automatically replace all materials withdrawn because of loss, damage, or wear. Need for replacement is considered according to the number of duplicate copies, existence of adequate coverage of a field, other similar material in the collection, availability of later and better material, and demand for a title or subject.
Duplicates will only be purchased under rare circumstances, demands, or recommendations. Donated duplicates will be added to the collection if use justifies the addition.
The library collection is subdivided into thirty sub-groups identified by their specific subject interests and the corresponding general Library of Congress classification number. A collecting level is assigned to each sub-group according to the university programs that the sub-group supports. The collecting level is determined by the degrees, majors, emphasis and minors a given sub-group supports within the university program, and the depth and comprehensiveness of the information required by the curriculum in that area. The LC classification designation, collecting level, the degrees and majors supported and whether a minor is supported for each sub-group is given in the Library of Congress Classification Profile.
The collecting levels are:
- Minimal Level. A subject area where few selections are made beyond very basic works.
- Basic Information. A selective collection that serves to introduce and define a subject. This level will answer basic student inquiries in this subject and support the information needs of the nonstudent patron in the community.
- Study and Instructional Support Level. A collection that is adequate to impart and maintain knowledge about a subject in a systematic way. It is adequate to support the needs of an undergraduate program and baccalaureate degree in the subject.
XI. Library of Congress Classification Profile
|LC Call#||Coll Level||LC Classification||Program(s) supported||Degrees, minor, cert, diploma|
|A-AZ||3||General Works||Integrated Studies||BS, BA, AS, AA|
|B-BD||3||Philosophy, Logic, Speculative Philosophy||Philosophy||BS, BA, AS|
|BF||3||Psychology||Psychology||BS, BA, AS, AA|
|BH-BX||3||Aesthetics, Ethics, Religions, Judaism, Eastern Religions, Christianity||Religious Studies, Philosophy||BA, BS|
|C-CT||3||Civilization, Archaeology, Biography||History, Humanities, Philosophy||BA, BS|
|D-DX||3||History: General & Old World||History, Geography||BA, AS,
|E-F||3||History: America, U.S. Local and Americans Outside the U.S.||History||BA, AS, AA, BS|
|G-GV||3||Geography, Anthropology, Recreation||Dance Performance, Anthropology, Physical Education and Recreation||BS, BA, AS, AA|
|HA-HD||2||Statistics, Economics, Industry,||Economics||c|
|HE-HF||3||Commerce, Communication, Transportation||Accounting, Business Management||BA, BS, AS, AAS, c, m, M|
|HG-HJ||3||Finance||Business Management||BS, M|
|HM-HX||3||Sociology, Social History, Family, Marriage, Women, Socialism, and other Social Sciences||Sociology, Criminal Justice, Social Work, Child & Family Studies, American Sign Language||BS, BA, AS, AA|
|J||3||Political Science||Political Science||AS, AA|
|K||3||Law||Legal Studies||BS, AS|
|L||3||Education||Early Childhood Education, Elementary Education, Secondary Education, Education, Child & Family Studies, Special Education, College Success||BS, c, M|
|M||3||Music||Music||AS, BA, BS|
|N||3||Fine Arts||Art and Visual Communications||AS, AA, AAS, c|
|P-PA||3||Philology, Linguistics, Classical Literature||English, Communications||BS, BA, AS, AA|
|PB-PH||3||Modern European Literature||English as a Second Language, French, German, Portuguese, Russian, Spanish||BBA, BS|
|PJ-PM||2||Language and Literature of Asia, Africa, Oceana, etc.||Chinese, Japanese||None|
|PN, PR, PS, PZ||3||Performing Arts, English and American Literature||Communications, English , Theater & Film||BS, BA, AS, AA, m|
|PQ, PT||3||Romance and Germanic Literature||French, Spanish, German, Portuguese||BA, BS|
|Q-QA||3||Mathematics, Computer Science||Mathematics, Information Systems, Computing & Networking Sciences, Multimedia Communication Technology||BS, BAT, AAS, AS, BA, AA, c, m|
|QB-QE||3||Astronomy, Physics, Chemistry and Geology||Astronomy, Chemistry, Physics, Geology, Meteorology||BS, BA, m|
|QH-QR||3||Life Sciences||Biology, Botany, Zoology||BA, BS, AS, AA|
|R||3||Medicine, Dentistry and Nursing||Community Health, Nursing, Dental Hygiene||BA, BS, AS, AA, AAS, c, M|
|T||3||Technology (General)||Information Systems, Drafting Technology, Technical Writing||AS, AA, AAS, c, m|
|TA-TC, TE-TG, TJ-TK, TN-TP||3||Engineering||Engineering Technology, Electrical Engineering, Computing & Networking Sciences, Electronic & Computer Technology, Telecommunications Technology, Multimedia Communication Technology, Electrical Automation & Robotics, Lineman Technology||BS, BAT, AS, BA, AAS, d, c|
|TD||3||Environmental Technology||Environmental Technology||BS|
|TH||3||Building Construction||Air Conditioning & Refrigeration, Building Construction, Building Inspection, Cabinetry & Woodworking, Fire Science||BS, AS, AAS, d, c|
|TL||3||Motor Vehicles, Aeronautics||Auto Mechanics, Collision Repair, Diesel Mechanics, Aviation Science||BS, AS, AA, AAS, d, c|
|TR||2||Photography||Art & Visual Communications||AAS|
|TS-TT||3||Manufactures||Facilities Management, Welding, Manufacturing Engineering, Technology Management||AAS, BA, BS, d|
|TX||3||Home Economics||Culinary Arts, Hospitality Management||BS, AS, AAS|
|U-V||3||Military and Naval Science||Military Science||BA, BS|
|Z||1||Bibliography and Library Science||None|
Questions on Library ResourcesUtah Valley University Library has delegated the responsibility for selection and evaluation of library resources to the UVU librarians, and has established procedures to address questions or concerns about those resources. Completion of this form is the first step on those procedures. If you wish to inquire about library resources, please return the completed form to Mike Freeman, UVU Library Director.