Check Out Guidelines: Faculty and Adjunct Faculty

Last Update: February 13, 2013

Obtaining a Library Card

All current full-time and adjunct faculty at UVU receive full library privileges. The faculty member's UVU ID serves as a library card.

Library accounts expire once a year and faculty members must verify their current contact information and provide proof of their current association with UVU to renew an existing account.

Checking Out Materials

Faculty members must present their UVU ID card in order to check out materials. Check out privileges will be blocked if a patron's account has expired or if they have accrued more than $10.00 in fines or fees.

A patron may request and receive a 24 hour hold on the item(s) he or she wishes to check out to allow the patron time to correct the situation that has resulted in loss of eligibility to borrow (e.g. fines, overdue items, or expired library account).

Item Limits

There is no item limit on books, career books, browsing books, CDs, and reference books. There is a five (5) item limit on videos, DVDs, maps, and CD-ROMs, and a ten (10) item limit on children's books. Only three (3) reserve items may be checked out at a time.


Serials do not circulate to students. Law books in sets are also considered serials. Bound periodicals do not circulate to faculty or staff. Faculty and staff may check out unbound periodicals for 3 days, with permission from Anthony Morris, 801.863.8780 (if available), or the librarian on duty at the Reference Desk and they are limited to ten (10) items.

Loan Periods

Books, browsing books, career books, multimedia kits, and CDs check out to faculty for sixteen (120) days, with two renewals. If the faculty member still needs the items after one renewal, they must be presented in person at the circulation desk to be checked in and then checked back out to the patron. DVDs, videos, maps, and reference books check out for seven (7) days. Children's literature checks out for seven (7) days. See circulation procedures and protocols for more information about loan periods and overdue fines.

If a faculty member needs an item for a longer period of time than indicated by library guidelines, arrangements must be made with the librarian who oversees that particular collection (list of subject librarians).

Renewing Items

Books, browsing books, career books, multimedia kits, and CDs checked out to faculty members may renewed twice. They must be brought in the Library after two renewals in order to be checked in and checked back out to the patron. DVDs, videos, CD-ROMs, maps, reference books, and children's literature may be renewed once, provided that a hold has not been placed on the item by another patron. Renewals for these items may be made online, over the phone, or in person at the Library.

Course Reserve

Faculty may request that Library materials and personal copies of books, articles, and videos be placed on reserve for their courses for up to a semester.

Reserve items circulate as requested by individual faculty members, generally anywhere from two (2) to 24 hours. Unless specified, reserve items will not be allowed out of the Library. Fines for reserve items are assessed according to the fine schedule established by the Library.

Faculty members placing photocopied materials on reserve must abide by the copyright rules.

Holds and Recalls

Patrons may place a hold on items. Items that are checked out will become available when they are returned. Items on order will become available once they cataloged and shelf ready. Items that are on shelf will be pulled by the circulation staff the morning after the hold is placed.

When the requested materials are available, the Library will notify the patron placing the hold via email or phone. If the patron is not available via phone, a message will be left. The date of the message will be noted and the material will be held for the patron for a period of five (5) days. At the end of five days, the patron's hold will be removed and the item will either be placed on hold for the next patron on the list or placed back into general circulation.

A recall is the process of asking a patron to return an item. When an item has been recalled, the patron who has the item checked out has up to three (3) weeks to return the item to the library. Once it is returned it is treated the same as an item with a hold.

Overdue Items

Faculty members are responsible for all overdue fines accrued on their account. Fine rates are outline here.

Lost or Damaged Items

Faculty members are responsible for all items checked out on their account. If items are lost or damaged, they are responsible for replacement or repair costs, along with a $10.00 non-refundable processing fee per item.

Proxy Borrowers

A faculty member may assign an assistant to retrieve Library materials for him/her.

The primary borrower and person they would like to designate as their proxy must complete and sign a one page form. The form must be reviewed and approved by a librarian or Circulation supervisor.

Once approved, the proxy borrower will be allowed rights to check out Library material on the faculty member's record. The faculty member will be responsible for all late fines and is responsible for notifying the Library when proxy rights should be rescinded.

Contact Us

  • Circulation Desk: (801) 863-8886