Evaluating Identity Finder Results Using the Identity Finder Client on Mac

  1. Once you have a completed scan you are ready to evaluate the results. In this example for the first result you can see that the main section of the result is selected but the preview is not displaying the result info. This is because when an item has multiple flags you need to select one of the identity matches. After selecting the first identity match in the item you are able to see the preview information.

    Using Identity Finder's Mac Client to Scan for PSI

    Image Showing How Scan Results are Displayed in Identity Finder
    Image Showing What the Preview Windows Displays in the Identity Finder Client

  2. If you were to determine that this was a false positive and not PSI as defined by the IT Policy you could ignore the find so that it does not come up in future scans. You would do this by “Right Clicking” selecting “Ignore” > “This Item Location”.

    Image Showing how to Ignore a Scan Result

  3. It would then ask you to confirm your decision to ignore the item.

    Image Showing Identity Finder's Request to Confirm Ignore Action on the Item

  4. If you have an item with sensitive information that you wish to keep but decide you do not need the portion of the item that contains sensitive information you would “Right Click” the item and select “Scrub”. This would replace the sensitive information in the item, such as social security numbers with “X” characters so instead of a social security appearing as “529-12-1234” in a document it would appear as “XXXXXXXXXXX”.

    Image Showing how to Scrub PSI From a File Using Identity Finder's Client

  5. If you feel that the preview pane does not give you enough information to decide what you want to do with an item you can “Right Click” the item and select “Reveal in Finder”.

    Image Showing How to Show an Item in the Finder

  6. This would open Mac’s Finder application and bring you to the location of the document.

    Image Showing the Item in Mac's Finder

  7. You could now “Right Click” and “Open” the document, or simply double click it.

    Image Showing how to Open a File From Mac's Finder

  8. This example is a fairly large excel spreadsheet on the computer. You can tell it has a lot of information due to the size of the scroll bar on the right. To avoid having to sift through this information manually You can open the “Find” bar to look through it. Press the “command” and “F” keys simultaneously. This will open the “Find” bar in Excel and most applications.

    Image Showing that the Item is a Large xls spreadsheet

  9. You will need to enter the information in question to the "Find" bar to search for it. From the Identity Finder Preview window you can see that the last 4 digits of the information in question are “1234”. After entering that into the “Find” bar and pressing the "Find" button you are given one match and can now read the context of the sensitive information to help you decide if you  want to secure it, delete it, scrub it, or ignore it.

    Image Showing How the Find Bar is Useful for Locating Information in Large Items

  10. If you decided you wanted to delete the file you would “Right Click” it in the Identity Finder Client and select “Shred”.

    Image Showing how to Shred a Item in the Identity Finder Client

  11. If you wanted to keep the sensitive information you would need to secure it. Conveniently, Identity Finder has a built in encryption tool. To secure an item “Right Click” the item and select “Secure”. It will then ask you to confirm your selection and after confirmation, give you a window confirming that your request has been carried out. It is encrypted with the same password you use to log into Identity Finder. THERE IS NO WAY FOR SUPPORT TO RECOVER THIS PASSWORD.

 Image Showing how to Securely Encrypt an Item Using Identity Finder's Client

Image Showing The Confirm Secure Action Window in the Identity Finder Client

Image Showing you that the File has been Secured

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