Evaluating Identity Finder Results Using the Identity Finder Client on Mac

  1. Once you have a completed scan, you are ready to evaluate the results. In this example showing the first result, you can see that the main section of the result is selected but the preview is not displaying the result information. This is because when an item has multiple flags, you will need to select one of the identity matches. When you select the first identity match in the item, you will be able to see the preview information.

    Using Identity Finder's Mac Client to Scan for PSI

    Image Showing How Scan Results are Displayed in Identity Finder
    Image Showing What the Preview Windows Displays in the Identity Finder Client

  2. If you determine that this identity match was a false positive and not PSI as defined by the IT Policy, you can ignore the find so it does not come up in future scans. You would do this by “Right Clicking” the item and selecting “Ignore” > “This Item Location”.

    Image Showing how to Ignore a Scan Result

  3. You will be prompted to confirm your decision to ignore the item.

    Image Showing Identity Finder's Request to Confirm Ignore Action on the Item

  4. If you have an item with sensitive information that you wish to keep but decide you do not need the portion of the item that contains sensitive information, “Right Click” the item and select “Scrub”. This will replace the sensitive information in the item with “X” characters. For example, a social security number appearing as “529-12-1234” in a document would now appear as “XXXXXXXXXXX”.

    Image Showing how to Scrub PSI From a File Using Identity Finder's Client

  5. If you feel the preview pane does not give you enough information to decide what you want to do with an item, “Right Click” the item and select “Reveal in Finder”.

    Image Showing How to Show an Item in the Finder

  6. This will open Mac’s Finder application and bring you to the location of the document containing the item.

    Image Showing the Item in Mac's Finder

  7. “Right Click” and select “Open” to access the document, or simply double click to open.

    Image Showing how to Open a File From Mac's Finder

  8. This example is a fairly large Excel spreadsheet on the computer. You can tell it has a lot of information due to the size of the scroll bar on the right. To avoid having to sift through this information manually, you can open the “Find” bar to search for the item. Press the “command” and “F” keys simultaneously. This shortcut will open the “Find” bar in Excel and most other applications.

    Image Showing that the Item is a Large xls spreadsheet

  9. Enter the information in question into the "Find" bar to perform a search. From the Identity Finder Preview window, you can see that the last 4 digits of the information in question are “1234”. After entering that into the “Find” bar and pressing the "Find" button, you are given one match and can now read the context of the sensitive information to help you decide if you  want to secure it, delete it, scrub it, or ignore it.

    Image Showing How the Find Bar is Useful for Locating Information in Large Items

  10. If you determine you want to delete the entire file, “Right Click” it in the Identity Finder Client and select “Shred”.

    Image Showing how to Shred a Item in the Identity Finder Client

  11. If you want to keep the sensitive information, you will need to secure it. Conveniently, Identity Finder has a built-in encryption tool. To secure an item, “Right Click” the item and select “Secure”. You will be prompted to confirm your selection. After you confirm, a window will appear confirming the item was successfully secured. It is encrypted with the same password you use to log into Identity Finder. THERE IS NO WAY FOR SUPPORT TO RECOVER THIS PASSWORD.

 Image Showing how to Securely Encrypt an Item Using Identity Finder's Client

Image Showing The Confirm Secure Action Window in the Identity Finder Client

Image Showing you that the File has been Secured


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