Evaluating Identity Finder Results Using the Identity Finder Client in Windows
- To begin open the “Identity Finder” client application which can be found in the “Identity Finder” Folder of your “All Programs” list which can be accessed through the “Start” Menu.
- If this is your first time running Identity Finder it will have you set up a password. This password is the same one you will need to use if you ever wish to run Identity Finder. It also protects access to any passwords or files you decide to store in the vault so it should be a strong password that you can remember. THERE IS NO WAY FOR SUPPORT TO RECOVER THIS PASSWORD. If you have already set a password simply enter your password.
- If a scan was recently run on your computer it should pop up with results. If you do not see results you will need to run the scan first.
- Using the Preview Pane in my example, you can see that the first item on the list has been flagged for a social number of 529-12-3456. This is obviously not real PSI as defined by the IT Policy .
- If you wanted to open the file to help you determine if it is a false positive you could do so by right clicking the item and selecting “Launch”.
- After launching the file you see that this is a lengthy Excel spreadsheet and it contains a lot of information to sift through.
- Open a “Find Bar” to help you find the information quickly by pressing the “Ctrl” and “F” key simultaneously. Then enter the information that was flagged as possibly being sensitive information by Identity Finder. This should take you to its location in the spreadsheet. This technique can be used in most programs.
- Now that you are certain that this information is a false positive you need to determine if you need the information. If you decided you wanted to keep the file in question but did not want it to show up each time you scanned you would right click the item in Identity Finder, select “Ignore” > “This Item Location”.
- If you did not need the file in question you could delete it in the Identity Finder client by right clicking the file and selecting “Shred”.
- If you wanted to keep the file unencrypted but needed to remove the sensitive data portion of the file you can right click the item and select "Scrub". This will overwrite all sensitive data characters with "X"s. For example a SSN in a file "529-12-3456" would read as "XXXXXXXXXXX" after the Scrub.
- If this was PSI that you wanted to keep you would need to secure the data. You can do this by right clicking the item, and selecting “Open file location”.
- This will take you to the location of the file on your computer. You can now right click the file and select “Identity Finder” > “Secure within Vault”.
- You will now be asked to set a password for the file. THERE IS NO WAY FOR SUPPORT TO RECOVER THIS PASSWORD. So make sure it is one that is both secure and easy for you to remember. Click “Ok” when you are done specifying the password.
You can now see that the appearance of the file has changed and it has been secured. When you access the file in the future you will be asked to enter the password you set. After being unsecured it will remain unsecured until you secure it again. Re-securing the file also gives you the opportunity to change the password.
- Alternatively you can simply right click the item in the Identity Finder client and select “Secure”. This will secure the file using your Identity Finder login password.