UVU Parking Services - Event Parking Procedures
This page is a resource regarding parking logistics for departments and entities hosting
events/conferences on the Utah Valley University campus.
Parking should be considered at the very beginning of the event planning process.
Community events on campus should be planned in a manner that lessens the impact on
UVU student parking. Event parking in student and employee lots is free of charge Saturdays and Sundays
(visitor pay lots and the parking garage require payment between 5 a.m. and 10 p.m.
seven days a week). Events that fall within these "free of charge" time frames will not incur charges
from Parking Services for parking needs at their events (charges for traffic control,
if required, may be incurred). We highly recommend that event hosts attempt to plan
community events on weekends whenever possible to allow UVU students ample parking
for attending classes during the week. Any vehicle parked at UVU on a weekday must
have a valid student or employee permit, or be parked in a paid stall in a visitor
If your event will require vehicle parking on campus on a regular school day at Utah
Valley University, the following procedures need to be followed in order to plan parking
needs for the event:
- Any event that will require specific parking arrangements on campus must be coordinated
with Parking Services at least 15 business days prior to the event start date. Entities
that are planning events can contact our department at 801-863-8188 for assistance.
Event hosts that do not arrange with Parking Services before this 15 day window may
be subject to a late charge. Also, note that all parking arrangements should be made
with Parking Services prior to sending flyers, emails, notices, bulletins, etc. to
event attendees. Parking Services will not be responsible for any unauthorized parking
information given to attendees.
- Event hosts are generally asked to utilize the Parking Garage and Lakeside Visitor
Lot for their event parking when the event parking will occur on a weekday. Regular
rates apply and departments can decide whether they want each attendee to pay at the
pay stations, or the department can purchase validation codes for their guests. Validation
codes cost $1 per hour or $10 full-day rate per car. The hosting department is responsible
for communicating the validation codes to attendees prior to the event date, as well
as securing the codes. There are no refunds on validation codes. If you need validation
codes, contact Cole Bellon at firstname.lastname@example.org or 801-863-8507 (please allow two business
days for the codes to be created and returned to you).
- Events that are determined to be larger than our visitor parking facilities can provide
(we have roughly 600 visitor stalls on campus) need to make special arrangements with
Parking Services through - Tena Medina at email@example.com or 801-863-8103. In cases of very large events, the parking committee will determine
the need and procedure for the event's parking logistics. When an event requires parking
outside of our pay lots, a fee per lot of $500 a day will be assessed to the hosting
department/entity for use of these lots. These larger events may also require the
payment of traffic control charges, which are determined on a case-by-case basis through
the parking committee and campus police. There is no free event parking available
on campus on school days. Certain events, such as commencement, are exempt from these
procedures. Only campus administration has the ability to authorize the exemption
of an event regarding these procedures.
Note that buses are not allowed to park on the UVU campus. When buses are used to
bring people to an event at UVU, the bus may come on campus to drop off and pick up
their passengers only. Off-site bus parking arrangements can be made during the event
planning process with our event coordinator.
The purpose for these procedures is to ensure parking for events is safe, adequate,
and properly communicated to attendees ahead of time. The other purpose is to protect
valuable parking resources in the student lots for UVU students. For any questions
or information on arranging event parking, please contact Tena Medina at firstname.lastname@example.org or call 801-863-8103, for help arranging validation codes for your guests contact
Cole Bellon at 801-863-8507 or email@example.com.