Utah Valley University
Policies and Procedures
| Title | Termination Clearance for Salaried Employees | Number | 375 |
| Section | Human Resources | Approval Date | Jun 18,1992 |
| Subsection | Disciplinary Sanctions and Terminations | Effective Date | Jun 18,1992 |
I. Policy
- Departmental Clearance
All involuntary terminations require that the supervisor of the department involved consult with the Personnel Office concerning conformity with all applicable policies, procedures, rules, regulations, and laws. In addition, the action taken must be approved by the appropriate department and division administrator(s) and executive. - Employee Exit Clearance
All terminating salaried employees (including faculty members who do not renew letter of appointment) must submit an employee exit clearance form and schedule an exit interview with the Personnel Office prior to receiving their final pay check. The clearance form allows the employee to give instructions for delivery for the final pay check and verifies by signature of the appropriate department heads that all institution property has been returned and all debts or obligations owed to the institution have been paid. During the exit interview, the employee will be informed of the termination date of institution benefits and options for continued insurance coverages, complete any application forms, and return any necessary identification and membership cards. When final clearance has been obtained, a copy of the exit form will be sent to the Business Office to authorize issuance of the final pay check. - Right to Appeal
If an employee wishes to appeal disciplinary action or termination on the basis of discrimination or believes that actions were taken in conflict with institution policy or procedure, he/she has a right to use the institution's official grievance procedures. In addition, nothing in this procedural statement shall be construed to limit the right of any employee to appeal to an appropriate court of law.