Utah Valley University
Policies and Procedures
|Section||Academics||Approval Date||Feb 02,1993|
|Subsection||Instruction and Curriculum||Effective Date||Feb 02,1993|
- Course Syllabi
Faculty members are to use departmentally approved course syllabi in each class. These syllabi should include an outline of the course objectives, requirements, etc., and should be distributed to class members at the beginning of the first day of class. Assignments should be made in accordance with the course syllabus.
- Student Attendance
- At Utah Valley University class attendance is important; at any time, a student has the right to ask an instructor to verify his or her attendance.
- Sponsoring agencies require that a last date of attendance be reported for all clients who do not complete a course for credit. Instructors should indicate the last date of attendance on the final grade roll for all non-completing students.
- Final Examinations
- The institution requires faculty members to give a final examination for all classes. Day classes have scheduled times for final exams, which are published in the class schedule and the school newspaper. Evening class finals are usually given during regularly scheduled class time during final exam week. Final exams for full-semester day classes are not to be changed from the published schedule for any reason.
- Finals are usually scheduled for 2 hours for each class. Deadlines for grade submission will be publicized by Academic Support Services.
- Grading Practices
- Final grade rolls are sent to the Department Office for distribution about 10 days before the end of each semester. Instructions for marking grades are provided with the grade sheets and grades are submitted to the Registration Office.
- Grading Scale
- UVU uses a 4.0 scale for assigning grades, with the following values being assigned to each grade:
4.0=A 3.0=B 2.0=C 1.0=D 3.7=A- 2.7=B- 1.7=C- 0.7=D- 3.4=B+ 2.4=C+ 1.4=D+ 0.0=E
- Students whose names appear on the grade roll but have not attended the class must be given an E grade or an Unofficial Withdrawal (UW) grade. For UW's, the last date of attendance must be indicated next to the name on the grade sheet. When an "E" grade is given because of class failure, a last date of attendance must be indicated also.
- Incompletes: The letter grade "I" may be used to indicate the required work for a class has not been completed by an enrolled student. An "I" is given only in rare cases when hardship circumstances beyond the student's control make it impossible to complete the required work within the prescribed time. When an "I" grade is given, the last date of attendance must be indicated. In using the "I" grade, instructors should be guided by:
- Length of time the student was out of class or unable to perform (usually more than five consecutive days) and
- Reason for the absence (examples: illness or disability monitored by a doctor; family deaths.)
- "I" grades should not be requested or given for lack of completion of work resulting from such reasons as personal problems, financial problems, procrastination, or dissatisfaction with the grade earned as a result of incomplete work.
- Arrangements to remove an "I" grade must be made by the student with the instructor. An "Incomplete Grade Form" indicating work completed and work to be completed must be filled out, signed by the department chair, and turned in with the instructor's grade sheets. Work to be completed should be finished in the first two or three weeks following the end of the semester in which the incomplete grade was given. The work cannot be completed by retaking the course. (If such option is preferred, the student should take the grade earned lacking all the work and then retake the class for a better grade which will replace the earlier grade.) In all cases, the "I" grade must be made up within one year. If it is not, the "I" grade will automatically be changed to an "E". "I" grades are not computed in the GPA.
- Credit for a class in which an "I" is given must be earned and completed by the date the Application for Graduation is required if the credit is to be used for graduation.
- Rolls and Record Keeping
- Rolls or class lists are distributed four times during the semester: during the first week of school, the third week of school, the ninth week of school, and the thirteenth week of school (final grade roll). Faculty members should be certain students attending classes are registered properly and their names appear on the roll. Any student whose name does not appear should be sent to the Registration Office to resolve any problems. The third set of rolls or class lists is used to prepare the final grade sheets. Since any student whose name does not appear on the grade sheet cannot receive credit for the class, the ninth week roll should be completely accurate.
- Attendance sheets can be used to record attendance, scores, etc. However, all attendance sheets should be retained for use for verification of enrollment should that be necessary. Although it is not necessary to call roll in every class, it is necessary to monitor attendance. This can be done by getting acquainted with students at the beginning of the semester and noting attendance each time or by calling roll if that is more convenient.