Utah Valley University
Policies and Procedures
| Title | Grade Change Process | Number | 523 |
| Section | Student Affairs | Approval Date | Jun 04,1998 |
| Subsection | Academic Standards, Credits, and Grades | Effective Date | Jun 04,1998 |
I. Policy
- Any student who has reason to believe that a grade assigned in a specific course was not justified has the right to appeal that grade.
- For academic grievances, the channel of appeal shall be through the Academic Standards Committee regarding grade change, withdrawals, etc.
II. Procedures
- PROCEDURE
- Student Action
Grades may be appealed within one year of issuance in the following manner: - First- The student shall approach the instructor of the course and has the right to discuss the merits of his/her appeal in an informal and non-threatening environment.
- Second- After obtaining feedback from the instructor regarding rationale for assigning the original grade, and assuming dissatisfaction still exists at the conclusion of the first step, or if the original instructor is no longer available, the student has a right to submit an informal appeal to the department head, either in writing or verbally, in a consultation setting.
- Finally- If a mutual understanding cannot be reached in the second step, the student has the right to submit a formal written appeal through the Office of the Registrar to the University Academic Standards Committee, which exercises final authority in adjudicating the appeal.
- Faculty Action
- During the first year after the issuance of a grade, an instructor for a specific class may submit a grade change form with proper documentation directly to the Records Office.
- During the second through fifth years, the grade change form must be accompanied by an Academic Standards Petition filled out by the student and submitted by the course instructor or department chair directly to the registrar. If a grade change is requested and the faculty member who gave the original grade is no longer employed by UVU, the appropriate department chair may make the change if it is warranted.
- After five years, a grade change may be considered only where evidence exists to prove that an error occurred in the recording of the original grade or extreme extenuating circumstances existed. In the latter case, an Academic Standards Petition with appropriate documentation may be submitted to the Registrar for possible consideration by the University Academic Standards Committee.