Utah Valley University
Policies and Procedures
| Title | Employment Classifications and Work Limits | Number | 321 |
| Section | Human Resources | Approval Date | Mar 19,1998 |
| Subsection | Conditions of Employment | Effective Date | Mar 19,1998 |
I. Policy
All departments shall identify each of their employee positions according to the following classifications:
- Position
- Salaried positions- faculty and non-faculty positions categorized as .75 - 1.00 FTE that can be reasonably expected to last six consecutive months or longer. These positions are funded from salaried budgeted dollars and provide a benefit package paid for by the institution.
- Hourly positions- non-faculty positions categorized as less than .75 FTE that can be reasonably expected to last six consecutive months or longer. These positions are funded from hourly budgeted dollars and do not provide a benefit package.
- Temporary positions- positions that, due to the nature of the work, the employment agreement, or the availability of individuals for regular work, can be reasonably expected to last less than six consecutive months. These positions are funded from hourly budgeted dollars and no benefit package is provided.
- Adjunct faculty positions- faculty positions that are funded from hourly budgeted dollars and do not provide a benefit package. These positions are filled for a semester at a time.
- Student positions- an employee who performs services in the employ of the college "incident" to and for the purpose of pursuing a course of study at the institution (U. S. Treasury Regulations Section 31.3131(b) (10)-2).
- Salaried positions- faculty and non-faculty positions categorized as .75 - 1.00 FTE that can be reasonably expected to last six consecutive months or longer. These positions are funded from salaried budgeted dollars and provide a benefit package paid for by the institution.
- Employment Limits
- Hourly position employees' hours are not to exceed 1500 in any fiscal year. Departments will be notified when an employee has worked 1000 hours during the fiscal year, and again when the employee has worked 1380 hours. The second notice will be the final notice, with the automatic termination of the employee when the 1500 hours have been reached. The terminated employee may not be reinstated within the fiscal year.
- Adjunct faculty shall have the standard teaching load, not to exceed 15 credit hours or 25 contact hours, whichever comes first. When approved by chairs and deans, adjunct faculty may teach an additional eight contact hours per week.
- Positions identified as temporary have no limit on number of hours worked per week, providing the position does not continue beyond six months.
- Hourly position employees' hours are not to exceed 1500 in any fiscal year. Departments will be notified when an employee has worked 1000 hours during the fiscal year, and again when the employee has worked 1380 hours. The second notice will be the final notice, with the automatic termination of the employee when the 1500 hours have been reached. The terminated employee may not be reinstated within the fiscal year.
- Student Employment
- There are four categories of student employment: Student FICA exempt, work study FICA exempt, Student FICA eligible (Trainee status), and Foreign Student FICA exempt.
- Student FICA exempt
An individual enrolled as a student at Utah Valley University at least half-time (6 credits), as determined by the institution.
Working on the student pay schedule not more than 1500 hours within the fiscal year.
- Work Study FICA exempt
An individual enrolled for at least 12 credits.
Working on the student pay schedule not more than 20 hours per weekin the work study program.
- Student eligible for FICA deduction(Trainee status)
An individual enrolled as a student at Utah Valley University less than half-time (fewer than 6 credits), as determined by the college.
Working on the student pay schedule not more than 1500 hours within the fiscal year.
- Foreign Students FICA exempt
An individual attending Utah Valley University on an F1 visa, maintaining 12 credits and working on the student pay schedule not exceeding 20 hours of work per week as manadated by INS policy, except during their designated vacation, or during a semester off. During vacation or a semester off, a foreign student may work up to 40 hours per week (over 40 constitutes overtime pay of 1 1/2 times), working not more than 1500 hours within the fiscal year.
- Student FICA exempt
- Timing of Determination of Student Status
Determination of student status will be made at the end of the drop-add period; the status may be adjusted after that period. For payroll periods ending before the expiration of the drop-add period, the determination of student status is made on the basis of the number of semester hours being taken at the end of the registration period for the semester. Student performed work that is exempt from FICA during all pay periods of a month or less and that falls wholly or partially within the academic term is eligible for the FICA exemption (U.S. Department of Education regulation (34CRF674.2) (RP 98-16).
- There are four categories of student employment: Student FICA exempt, work study FICA exempt, Student FICA eligible (Trainee status), and Foreign Student FICA exempt.