Utah Valley University
Policies and Procedures
| Title | Senior Citizen Course Audit Program | Number | 506 |
| Section | Student Affairs | Approval Date | Jan 21,1993 |
| Subsection | Admissions, Enrollment, Tuition, and Commencement | Effective Date | Jan 21,1993 |
I. Terms
DEFINITIONS AND POLICY
- Senior Citizen- For purposes of this program, a senior citizen is a Utah resident age 62 or over with photo identification showing date of birth and requesting non-credit audit registration.
- Class- The word "class," as used in this document, refers to credit-bearing courses.
- Space Available- Senior citizens shall be eligible to select classes for audit on the same space available basis and schedule as other students; i.e., priority registration for continuing students, new student registration, etc. However, departments are responsible to project anticipated enrollment and those classes that have a history of high impact may be restricted from senior enrollment until space availability is obvious. This may not occur until the second week of instruction in many cases.
- Audit- Auditing is the process of attending without receiving academic credit. It is often referred to as a "listening" grade. As such, and at the discretion of the instructor, auditing seniors are not required and may not be allowed to take examinations, skill tests, do home assignments, and participate in field trips, off-campus seminars, and other such out-of-class activities.
- Qualifications- Senior citizens may audit any classes for which they are qualified. Qualification may be determined by academic grades in prerequisite courses, assessment testing, previously acquired skills, etc. The appropriate department chair or instructor is responsible for the final determination of and any exceptions to this criteria.
- Instruction Fees- Seniors are assessed all applicable lab and course fees, including materials fees, as listed in the class schedule or as required of all other students in the same class.
- Administrative Fee- Tuition is not assessed for enrollment under this program. However, a one-time admissions fee is charged for creating and maintaining an individual record on the computer data base. Seniors who have previously enrolled as regular students are not charged this fee. In addition, a fee is assessed each semester of enrollment under this program for the purpose of updating records, generating reports, and processing registration transactions. Additional course or lab fees may be charged in some cases.
II. Policy
ENROLLMENT PROCEDURE UNDER SENIOR CITIZEN PROGRAM
State Board of Regents policy and procedure number R510, revised October 24, 1986, states in part that "...Utah residents age 62 and over shall be permitted to enroll on a space available audit basis in classes for which they are qualified, in any USHE institution, without regular tuition charges, but subject to payment of the following: ...A minimum administrative fee shall be charged, for the institution's cost of registration, record keeping, and report preparation. Beginning with the Fall 1986 quarter, the fee shall be increased to at least $10 per quarter of registration. ...Where applicable, specific course fees also shall be charged.
- INDIVIDUALS ENROLLING UNDER THE SENIOR CITIZEN PROGRAM ARE RESPONSIBLE FOR ADHERING TO ALL POLICIES AND REGULATIONS OUTLINED IN THE CLASS SCHEDULE AND COLLEGE CATALOG.
III. Procedures
PROCEDURE
- Admission
Seniors are admitted to this program the same as regular students. An application for admission is submitted to the Admissions Office prior to the semester in which the individual desires to enroll. The senior should state at the time of submission that he/she is enrolling under the provisions of this program, and show by documentation, preferably photo ID, that he/she in fact qualifies (is 62 years of age or older).
If the individual is changing from audit (Senior Program) enrollment to academic credit enrollment between semesters, then he/she must apply for readmission.
- Registration
After being accepted through Admissions, registration information will be given or sent to the individual outlining the following steps:
- The senior should fill out an Application for Admission form.
- Admissions will issue the senior an Audit form which has been marked for senior citizen use only, and will instruct the senior to take it to the instructor on the first day of class.
- The instructor must sign the Audit form indicating space is available.
- The Audit form is taken to Registration on the first day of class. The senior is given a Confirmation Notice and a copy of the Audit form and is then directed to the cashier to pay the fee (the fee covers all classes for one term) and any instruction. The senior is then registered.
- Records
All course registrations are recorded as "Audit."
Cumulative and transcript files are maintained on each registrant. Seniors who have earned academic credit in prior semesters will have their credits transcripted along with senior citizen audits.
INDIVIDUALS ENROLLING UNDER THE SENIOR CITIZEN PROGRAM MAY NOT CONCURRENTLY REGISTER FOR CREDIT IN OTHER CLASSES.