Utah Valley University
Policies and Procedures
| Title | Responsibility for Scheduling and Reporting Working Hours | Number | 328 |
| Section | Human Resources | Approval Date | Jun 18,1992 |
| Subsection | Conditions of Employment | Effective Date | Jun 18,1992 |
I. Policy
- Supervisors are responsible for preparing and maintaining work schedules that are consistent with institution policy and procedures. The Fair Labor Standards Act requires that extensive time and payroll records be maintained by the institution. If employees work other than their standard working hours, supervisors must report the excess or shortage to the nearest quarter-hour to the Business Office or Human Resources, as appropriate, so the official records maintained there can be kept up to date and accurate. Compensatory time off and pay for accrued overtime hours will be allowed only for hours that have been posted to these official records.
- Faculty evaluation procedures, criteria for establishing appropriate development activities and rewards for completion of such activities, and merit pay procedures are under the direction of the Vice President for Academic Affairs and are reviewed and modified from time to time in consultation with appropriate faculty, administrators, and faculty groups. Such information for administrative and classified employees is maintained in Human Resources.
II. Procedures
- Overload Assignment Authorization
The director of the hiring department or the department chair of an academic department must authorize all overload work within their administrative or academic unit. The employee agreeing to perform the authorized overload has the obligation to obtain approval signatures from their supervisors, the respective Vice President, and the Personnel Director. A copy of the approval form is attached. The completed form is retained in the Personnel Services Department.
- Compensation
The appropriate academic department chair or administrative director will recommend the overload compensation within the limits of eight (8) working hours per week averaged over the contract period. The employee must complete the overload assignment form before beginning the assignment.
- Reporting
The Personnel Services Office will distribute periodic reports on overload compensation and hours worked to all Vice Presidents for review of their organizations. An annual report will be prepared for and reviewed by the institution president.
- External Consulting
(See C-3.1 Consultation.)
OVERLOAD ASSIGNMENT AUTHORIZATION
Name:______________________________________ Date:_________________
Job Title:_________________________________________________________
FTE Department:____________________________________________________
Approvals
| _____________________ | ____________________ | ___________________ |
| Supervisor | Department Chair | Vice President |
___________________________________________________________________
Overload Department:_______________________________________________
Duration of Assignment:
Beginning Date__________________ Ending Date____________________
Approvals
| __________________________________ | ______________________________ |
| Personnel Dir/Equity Officer | Vice President |
CC: Employee, FTE Department, Overload Department, Personnel Services.