Utah Valley University
Policies and Procedures
| Title | Sick Leave Pool | Number | 355 |
| Section | Human Resources | Approval Date | Feb 11,1999 |
| Subsection | Compensation and Benefits | Effective Date | Feb 11,1999 |
I. Policy
- The institution will establish on an as needed basis a reserve or pool of sick leave days to be used by full-time salaried employees. Contributions to the pool will be voluntary only. Draws from the pool will be permitted only in serious/catastrophic cases.
An employee may not use any combination of his/her own sick leave and the sick leave pool longer than five months without applying for Long Term Disability and Social Security Disability.
II. Procedures
- This pool is to be generated for a specific inpidual employee at the time of need, strictly on a volunteer basis.
- An employee desiring to contribute to this pool must:
- Turn in a short term leave slip.
- In the comments section, explain that the sick leave is to go into a specific employee's pool.
- Such contributions will be accumulated on a leave record entitled "sick leave pool" to be maintained in Human Resources.
- The leave slips will be treated as regular leave slips as far as deductions from employees' records are concerned.
- Leave will be used on a first in, first used, basis. All unused leave will be credited back to the appropriate employee.
- An employee desiring to draw on the established pool must turn in leave slips as he or she normally would, including the signature of the immediate supervisor, and an indication in the comment section that the leave is requested from an established pool.
- The request will be granted subject to:
- The employee having exhausted his or her own available sick leave,
- Availability of days in the pool, and
- An administrative determination by the Department Head in consultation with the Director, Human Resources that the case is serious/catastrophic.
- All regular procedures must be followed in connection with donating slips and withdrawal slips.