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Utah Valley University
Policies and Procedures

Title Tuition and Fee Waivers for Employees, Retirees, and Dependents Number 357
Section Human Resources Approval Date Jun 15,2006
Subsection Compensation and Benefits Effective Date Jun 15,2006
I. Purpose

To provide full-time employees and their dependents the benefit of tuition and fee waivers for UVSC courses and to delineate the criterion and approval process for tuition and fee waiver requests.

II. References

None

III. Terms

  1. Full-time benefits-eligible employee (FTBE): Salaried employee who works greater than 75% FTE annually.

  2. Adjunct faculty: A faculty member holding a part-time teaching assignment who is paid either by the contact hour for a particular term, or on an hourly wage rate.

  3. Hourly employee: Regular employee paid from the exempt/non-exempt salary schedule.Not included: students and temporary employees whose position is expected to last fewer than six months.

  4. Retired employee: BBenefits-eligible employee who served at least 10 years immediately prior to retirement.

  5. Dependent: Employee's children (including stepchildren and legally adopted children) to their 26th birthday, who are not married and are chiefly dependent on the insured for support and maintenance, and the employee's legal spouse. A child is considered a dependent beyond the 25th year if the child is incapable of self-sustaining employment due to a mental or physical disability, and is chiefly dependent on the insured for support and maintenance.

  6. Tuition: UVSC regular tuition only for either credit or audit classes. Tuition does not include the payment of charges for non-credit classes.

  7. Fees: Fee waiver extends only to official student fees published in the class schedule. Fees do not include: concurrent, off-campus, off-budget, lab, course, late, add, and other miscellaneous fees.
IV. Policy

UVSC provides Tuition and Fee Waivers for eligible employees and their dependents.

V. Procedures
  1. WORK/CLASS SCHEDULE
    1. Full-Time, Benefit Eligible employees may register for one class (up to 5 credit hours) during regular working hours provided the hours are made up at other times. If a supervisor requests that an employee take a class as a requirement of the job, the time need not be made up.
    2. Hourly employeesmustschedule their classes outside their work schedule.

  2. COORDINATION OF BENEFITS
    Tuition and fee waivers may not be redeemed for cash.

  3. ELIGIBILITY
    4. Only one beneficiary classification may be used for a waiver during any given term.
    BeneficiaryWaiver When Eligible Waiver Allowance When Eligibility is Determined Waiver Form Required? When Eligibility Ceases
    FTBE employee Tuition and Fee Term following date of hire Up to 18 credits per term First day of class Yes, one time At the end of the term in which the employee employment ended.
    Adjunct faculty Tuition and Fee Upon hire Up to the number of credits taught in a term; also, waiver may be used during the term immediately following the one in which it was earned First day of Class Yes At the end of the term in which the employee employment ended.
    Hourly employee Tuition and Fee After having worked a minimum average of 20 hours per week for 6 continuous months One class or 3 credits, whichever is greater; also, waiver may be used during the term immediately following the one in which it was earned Dirst Day of class Yes, each term At the end of the term in which the employee employment ended.
    Retired employee Tuition and FeeUpon retirement Up to 18 credits First day of class Yes, one time Upon death of employee
    Dependent of FTBE Tuition only Term following date of hire Up to 18 credits First day of class Yes, each term At the end of the term in which dependent qualification is no longer met
    Dependent of adjunct faculty No waiver No waiver No waiver No waiver No waiver No waiver
    Dependent of hourly employee No waiver No waiver No waiver No waiver No waiver No waiver
    Dependent of retired FTBE employee Tuition only Upon retirement of employee Up to 18 credits First day of class Yes, each term At the end of the term in which dependent qualification is no longer met
    Dependent of deceased FTBE employee Tuition only Upon death of employee Up to 18 credits First day of class Yes, each term At the end of the term in which dependent qualification is no longer met

    For More Information, contact the Human Resources Benefits Office.
  4. HISTORYReplaces existing C-4.8; previous number was C-17.

For More Information, contact the Campus Policy Administrator:Cameron Martin, Assistant to the President Office Location: AD-218 Campus Mail Code #186 Mailing Address: 800 West University Parkway, Orem, UT 84058 Phone: (801) 863-8245 Fax: (801) 226-5207 E-mail: martinca@uvsc.edu

Revised by Board of Trustees, March 7, 2001.

Nancy Bartlett, Policy Facilitator : mailto:Nancy.Bartlett@uvu.edu | 801.863.8156
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