To protect both the employee and the institution, the institution requires departments to perform exit clearances for terminated hourly employees.

1. Once an hourly employee is terminated, the personnel coordinator:


1. Collects all department equipment from employee.
2. Cancels computer authorization.
3. Clears employee with all applicable departments:
1. Library (overdue books/films/screens)
2. Parking Services (parking sticker/remote/tickets)
3. Business Office (bad checks/travel advances)
4. Physical Plant (keys/lockers/key codes)
5. Warehouse (linen/mail box keys)
6. Purchasing Office (limited purchase checks)
7. Activity Center (lockers/equipment)
8. Personnel Office (mark "terminated" on PAF and/or time card; note date and whether voluntary or involuntary termination)
4. Notifies employee that a final paycheck is available for pick up from the personnel coordinator upon clearance.


2. Adjunct faculty members are not automatically terminated at the end of each term. When a department chair determines that an adjunct faculty member will not be returning to the department, the termination proceedings outlined above should be initiated.

The Hourly Termination Form