The adoption of all textbooks will be initiated at the department level and administered under the direction of the dean. A textbook is defined as any written material that students may be required to purchase

The following procedures will be used as a basis for department policies. More control may be required depending upon the size of faculty, number of courses being offered, and the frequency with which course content must change to meet the needs of students and the work force.

1. An individual instructor shall have considerable freedom in the choice of instructional materials to be utilized in his/her courses. However, all textbooks require approval through the outlined committee review process (see II.F.) at least every three years or when changes are made.


2. All sections of a single course should use the same textbook. Exceptions require the approval of the department chair and the dean.


3. If textbook changes are required more often than annually, approval must be obtained through the outlined committee review process (see II.F.).


4. A faculty-authored publication that is required of students must have approval through the review process as outlined in the policy statement. Submission of the publication for review and approval is the responsibility of the faculty member. No required publication authored by UVU employees may be sold to students without the appropriate approvals and completion of forms.
   
1. UVU faculty-authored publications must be competitive in both price and quality with comparable publications written by non-UVU authors.


2. UVU faculty-authored publications must meet established copyright laws and guidelines.


3. UVU faculty-authored publications for sale to UVU students must have written approval from the departmental committee and the school committee prior to being offered for sale if the publication is non-refereed.
   The "UVU Faculty-authored Publication Approval" Form and the "Copyright Release, Non-conflict of Interest Assurance" forms must be completed before faculty-authored publications can be offered for sale to students.


4. Faculty authors shall negotiate directly as private individuals with publishers to arrange commercial publication of materials. UVU shall not enter into such negotiations, and the author must not commit the College to any agreement entered into with a publisher. Statements by the author promising College adoption of the publication are specifically prohibited.


5. UVU faculty and employees in general are restricted from selling any publications directly to students.


5. Structure of Committees
   
1. Department chairs will appoint department review committees from within their departments to review quality and accuracy of presentation of materials, quality and appropriateness of content, and pricing structure for all textbooks. Consultants may be used as part of these committees.


2. Deans will appoint school review committees from within their schools. Consultants may be used as part of these committees.


3. An institution-wide committee will be structured to include a representative from each school, a member at large from the Faculty Senate, a student, a representative from Student Services, and an external consultant.


6. Committee Review Process
   
1. Department review committees will recommend adoption, modification, or non-adoption of all texts to the appropriate dean.


2. School review committees will review all faculty-authored, non-refereed texts and recommend adoption, modification, or non-adoption to the appropriate dean.


3. The institution-wide review committee will review any appeals of faculty in the case of non-adoption recommendations by the department and school committees.

PART A: COPYRIGHT RELEASE, NON-CONFLICT OF INTEREST ASSURANCE
I (We) __________________________________________________________
author(s) of the publication_____________________________________ have compiled with all copyright laws, grants or patents pertaining to included materials and have not knowingly violated same; and do hereby accept responsibility for such authorship of the above-named publication; and guarantee Utah Valley University free of any responsibility from damages, costs, and expenses which may arise from breach of this guarantee.
Furthermore, I/we do guarantee that I/we are not involved in any activities relative to the above-named publication that might be defined as conflict of interest according to State and/or University regulations.
_________________________________________________________________

PART B: APPROVAL FOR ADOPTION
Approval is granted for use of the above named publication in the following UVU course(s):

PART C: NON-APPROVAL OF TEXTBOOK ADOPTION

(1) Author(s), (2) Department Chairperson, (3) Dean, and (4) UVU Bookstore Manager.