POLICY
Reallocation of space assignments to departments, programs or individuals, changes in space utilization, alterations in the physical layout or appearance of space, alterations in room numbering, or changes in furnishings must be approved by the Space Assignment and Change Committee

PROCEDURE

1. When submitting requests for space change, remodeling or moving, a Space Change/Remodeling/Moving Request Form with required back-up documentation should be sent to the following:
   
   1. Associate Vice President of Academic Affairs
   2. Director of Facilities - Planning
   3. Affected Deans and Department Chairs
   
   
2. All requests will be reviewed by the Space Assignment and Change Committee. Requests considered advisable will be assigned to the campus engineer for study of feasibility and cost.
   
3. Once changes/projects are approved and funding is in place, the project will be released on the following basis:
   
   1. Space allocation or reallocation: with no remodeling required. The approved department, program, or individual will be given authorization to occupy the requested space.
      
   2. Remodeling request: The request will be forwarded to the Engineering Department for design (drawings or specifications). Upon completion, the project will be released for bid, or in-house implementation, depending on the urgency and price of the project.
      
   3. Function change: If remodeling is not necessary, the project will follow the path of number one, above. If remodeling is necessary, the project will follow the path of number two, above.
   
   
4. Moving requests should be made directly to the Custodial Supervisor.
   
5. Exceptions
   
   
   1. Emergency Furniture Needs
      If new or additional furniture is temporarily required in a room on short notice, employees needing the furniture must initiate a request through their department heads. The department heads must then contact the Custodial Supervisor. The Custodial Supervisor will make the required change immediately. He or she will, if necessary, complete and retain a copy of the Remodeling/Space Change/Moving Form, and distribute copies of the form to the affected department(s), the Director of Facilities - Planning, and the chair of the Space Assignment and Change Committee.
      
   2. Extraordinary Circumstances
      Departments may submit a space change request through their member of the President's Staff to the Vice President for University Relations and Campus Support and petition for immediate action.
      
   3. Very Minor Changes or Temporary Needs
      A request should be made to the Vice President for University Relations and Campus Support who will negotiate with those involved and handle the request.