Utah Valley University
Policies and Procedures
| Title | Lab and Course Fees | Number | 607 |
| Section | Academics | Approval Date | Jan 15,1998 |
| Subsection | Instruction and Curriculum | Effective Date | Jan 15,1998 |
I. Policy
- Definition and Use of Lab and Course Fees
Lab and course fees are established for specific courses in order to cover the costs of equipment replacement and maintenance, software upgrades, consumable materials and unforeseen items used by students in classes and laboratories and approved by the Course Fee Review Committee. No course fee may be imposed without Course Fee Review Committee approval.
- Amount of Lab and Course Fees
The amount of lab or course fee assigned to a particular course must be based on the cost of the equipment, maintenance, software, supplies, handouts, field trips, lab or other direct instructional materials to be used by the students. The fee should cover only these expenses and departments may not generate excess funds from these fees. The fund balances in the lab and course fee accounts will be monitored by the dean's office and examined at least annually to insure that revenues are in line with (approximately equal to) expenses for approved items.
- Course Fee Review Committee
The Course Fee Review Committee is a college administrative standing committee appointed by the President. The committee shall consist of two administrators appointed by the President, three faculty recommended to the President by the Faculty Senate, and three students recommended to the President by UVUSA. At least one faculty member and one student appointed must have served on the committee the previous year. The committee shall be chaired by appointment of the President.
The Course Fee Review Committee will review any charges of fee misuse and otherwise randomly audit fee accounts and expenditures.
- Creation, Deletion, or Amendment of Lab or Course Fees
Proposals for course fees must be submitted in writing, through the appropriate dean, on the Course Fee Request Form. The form is submitted to the Course Fee Review Committee for new fees, changes in fees, or deletion of fees. The request must include the rationale and justification for the request, the specific course, the date of implementation or deletion, and the suggested amount of the fee. Any changes in lab fees must be approved and published in the class schedule for the semester in which the change will be effective. Only fees listed in the class schedule will be collected for that semester. Department chairs are responsible for listing the correct fees on the class scheduling sheets submitted to the Curriculum Office each semester.
- Fee Disclosure in Syllabi
Each course for which a lab or course fee is approved must list in the course syllabi the fee and the items to be supplied or used in that course (should be the same, basically for each section of the course). Students will then have the opportunity to see that what they are paying for is being supplied to them.
- Review of Lab and Course Fees and Expenditures
During August of each year, a copy of the lab and course fees master list will be distributed by the office of the Associate Vice President of Academic Affairs to each dean for the departments in his/her School. The past fiscal year's expenditures report for the fee account will be studied. The amount of the fee, the account to which collected fees are posted, and the expenditures from the fee accounts will be reviewed. Any adjustments to fees and compliance corrections in expenditures will be initiated from this review by the dean and each department chair.