Roles and Responsibilities in the UVU Policy Development Process

The Role of the Policy Officer

The policy officer, who reports to a member of President's Council, was established to:

  • Facilitate the policy development process.
  • Ensure compliance with UVU Policy 101 Policy Governing Policies and Procedures.
  • Ensure editorial quality and develops style guidelines.
  • Conduct policy research.
  • Maintain glossary of standard definitions across all policies.
  • Maintain online policy system.

The Role of the Policy Sponsor

Policy sponsors must be a member of President's Council. The policy sponsor:

  • Reviews and oversees university policies for his or her area(s) of responsibility and appoints policy stewards.
  • Oversees the development and advancement of policy proposals through the policy approval processes.

The Role of the Policy Steward

Under the direction of a policy sponsor, the policy steward:

  • Oversees the development of a policy draft.
  • Advances it through the approval stages.
  • Works with the Policy Office.

The Role of President's Council

President's Council serves a central role in the policy development process:

  • The university president, the vice presidents, and the presidents of the Faculty Senate, Professional Association of Campus Employees (PACE), and Utah Valley University Student Association (UVUSA), may serve as policy sponsors and may appoint policy stewards.
  • The Council reviews the policy draft as it completes one stage and approves it to enter the next stage of the policy development process.
  • Policy Subcommittee, a group within President’s Council, reviews end-of-stage policy drafts and serves as final review before a policy proposal is ready to be submitted to President’s Council.
  • The Attorney General, who is a member of President’s Council, provides legal review of all policy proposals and advises of any legal compliance issues.

The Role of Campus Entities

Four campus organizations provide crucial input during the policy development process. These entities are PACE, Faculty Senate, UVUSA, and the Academic Affairs Council, who:

  • Represent various constituencies on campus (e.g., student government, faculty senate, staff association, deans' council, etc.).
  • Provide feedback and comment to the steward and sponsor of a policy proposal.
  • Communicate their actions and provide information to the campus groups they represent.