Bid Limit

If the total purchase, including freight charges, will exceed $2999, a Request for Bid must be submitted to multiple vendors for competitive bidding. This policy applies to any purchase regardless of fund source.  It is against Utah State policy to avoid this limit by submitting more than one requisition.

It is especially important to include all pertinent information on these requisitions.  Specifications should be clear and concise and not vendor specific.  Also, if possible, include the names and contact information of qualified vendors that you would like to be included in the bidding process.  Purchasing is responsible for submitting, processing, and awarding bids.  If a purchase will exceed $30,000, an invitation to bid must be advertised in a State-wide periodical. Purchasing will place the necessary ad and charge the same Index that is on the original requisition.  These bids must be open for two weeks. Please be aware of this timetable.

NOTE: If you use a vendor as a consultant to write up the specifications for your bid, that vendor cannot be included in the bidding process.

NOTE: If you are using a current State Contract, a bid is not required for the purchase.  A link to the list of current State Contracts can be found here.