Returning Documentation
The copies of the check form should be distributed
as follows:
- The original check to the vendor.
- The Purchasing copy should be attached to the
original receipt or paid invoice and all related documentation and then
forwarded to Purchasing within five (5) business days from the date the
check is issued to a vendor.
- If the check is used to purchase a
product/service that requires approval by someone other than the
responsible party over the Index, attach a copy of the pre-approval.
- The returned documentation will be reviewed
by purchasing to verify that University policy and procedures, including
those contained herein, were followed. If clarification is needed, a memo will be issued to
the department. If checks
were used improperly, a violation notification will be sent, see LPC
Violations.
- The Department copy should be retained by the
department.
Prohibited Uses of LPCs
