Accountability and Security for LPCs

Prohibited Uses of LPCs

Using LPCs

Checks can be used for a variety of purchases, except those listed under Prohibited Uses of LPCs.  Purchases can be made up to the limit printed on the face of the check.  All purchases must comply with the Appropriateness of Expenditures policy (Policy 204).  The check custodian is responsible to verify that University policy and procedure is properly adhered to and that proper approval is obtained prior to using an LPC.

Each check must include the following information:

• Date
• Pay To The Order Of: Payee
• Amount ($50.36)
• Amount spelled out (Fifty dollars and 36/100—)
• Drivers License Number of the issuer
• The signature of the individual issuing the check and an authorized signature (obtained by Purchasing prior to the release of check stock).

The check copy must include:

• A description of the items that are being purchased. If the check is used for business meals, refreshments, recruiting, or entertainment then you need to provide the information below on the check copy or a separate memo.   An LPC Function Approval Form can be used to simplify this requirement and the approval process.
  • Attendees (i.e., students, employees, guests; names are not required)
  • A detailed description of the business purpose of the function
  • The dates of the function
  • Appropriate approval for the purchase (may be on a separate memo)

Accountability and Security for LPCs

Prohibited Uses of LPCs