Purchasing Card Program Overview

The purpose of the UVU Purchasing Card (P-Card) Program is to establish a more efficient, cost-effective method of purchasing and paying for low-dollar transactions. The Purchasing Card is the preferred purchase/payment tool for low-dollar purchases.

All cards are issued at the request of the potential cardholder’s department head.Card usage may be audited and/or rescinded at any time. The cardholder is the only person authorized to use their card.

This manual provides the guidelines under which the Purchasing Card may be utilized. The cardholder’s signature on the Cardholder Agreement indicates the cardholder’s understanding of the intent of the program and agreement to adhere to the guidelines established.

Record keeping will be essential to ensure the success of this program. Cardholders should remember that University funds are committed each time the UVU Purchasing Card is used. This is a responsibility that should not be taken lightly.

Purchasing Card Program Guidelines

• General Information
• Obtaining a Card
• Making a Purchase
• Log of Transactions
• Sales Tax
• Built-in Restrictions
• Examples of Purchasing Card Use
• Restricted Purchases
• Statement Review & Reconciliation
• Supervisor Approval of Transactions
• Cardholder Misuse
• Audit Procedure
• Payment of Monthly Statements
• Overspent Indexes
• Lost or Stolen Cards

Download a pdf copy of the Purchasing Card Procedures Manual.