Statement Review & Reconciliation

Cardholder Misuse

Supervisor Approval of Transactions

The original copy of the US Bank Statement and supporting documents must be reviewed by the cardholder’s supervisor. After their supervisor has reviewed their statement and documents, the supervisor should sign and date the statement. This constitutes the supervisor’s approval of all charges unless otherwise noted.

After obtaining supervisor’s review and signature, the statement, log, and receipts must be retained by the cardholder. All records must be kept for seven (7) years, per UVU policy.  This includes the current fiscal year plus the six (6) previous fiscal years. Cardholders are responsible for keeping their records for that time period. However, if a cardholder closes their Purchasing Card for any reason, all records must be turned in to the Purchasing Card Administrator.

Statement Review & Reconciliation

Cardholder Misuse