Overspent Indexes
The Purchasing Card Administrator will monitor all indexes that have attached Purchasing Cards to ensure that funds are available. If at any time an Index becomes overspent, the responsible party will be notified of the temporary closure of all Purchasing Cards attached to the Index. After notification by the Purchasing Card Administrator, the responsible party will be given two weeks to ensure that funds are made available, or all Purchasing Cards attached to the Index will remain closed until the responsible party can show that the Index is brought back within budget or a new fiscal year begins.
Payment of Monthly Statements
