Making a Purchase

Sales Tax

Log of Transactions

The Log of Transactions is an ongoing record of information about the transactions made with a Purchasing Card. Individual receipts typically itemize merchandise purchased. The log allows management to review the types of goods and services purchased on the card and determine where the card is being used. It also provides a record of activity enabling the cardholder to reconcile their Monthly Statement. In addition, the receipts retained, in conjunction with the log, provide the documentation necessary when there is an audit.

In the log, record the date of the transaction and the name of the supplier. Identify the merchandise purchased, business purpose, and the dollar value of the sale. A separate line item is required for each purchase. Indicate if the order was placed via phone, fax, mail, email or in person.

Making a Purchase

Sales Tax