General Information

Making a Purchase

Obtaining a Card

It is recommended that potential cardholders read this manual in its entirety before requesting a UVU Purchasing Card. This manual provides a variety of information regarding the Purchasing Card Program, including: the types of purchases that can and cannot be made, the records that must be maintained and reconciled on a monthly basis, and other miscellaneous information about the program.

After the potential cardholder has read this manual and understands the outlined procedures, they should complete the Purchasing Card Application to request a card. The application must be filled out in its entirety and submitted to the Purchasing Card Administrator.

Once the form has been submitted to the Purchasing Card Administrator, a card will be ordered. The card is delivered within 7-10 business days. Upon receipt of the new card by Procurement Services, the new cardholder is required to attend a training meeting and sign a Cardholder Agreement before they are able to receive their new card.

After receiving their new Purchasing Card, the cardholder should immediately sign the back of the card and call the 800 number to activate it. Always keep the card in a secure place. Although the card is issued in the name of the cardholder, it is the property of UVU and is only to be used for UVU purchases as defined in this manual.

Because personal credit is in no way involved in the Purchasing Card program, the use of the cardholder’s Social Security Number is not required. Instead, the cardholder’s UV ID will be used for all Purchasing Card documentation. Also, due to the fact that the cardholder’s Social Security Number is longer than their UV ID by one digit, all UV ID’s will be padded with a preceding zero for use with the Purchasing Card. For example, a UV ID of 12345678 would be changed for the purpose of the Purchasing Card program to 012345678.

General Information

Making a Purchase