Do not include $0.00 commodity lines or FOAPAL/Accounting lines. If a $0.00 line is entered, your requisition may not process into a purchase order. If there are items on your order that are free, please list them in
Document Text . If a $0.00 line is created by accident, you can remove the line by selecting Remove from the Record menu or by pressing Shift-F6 on the keyboard. Note: You may need to enter a U/M, QTY, and Unit Price before Banner will allow you to remove the $0.00 line.
- When entering commodities, please replace the default description with a description of the item you are requesting. Use Item text if the description of the item is too long for the field.
- Include accurate quantities and unit prices. If you don’t know the exact dollar amount of the items you would like to purchase, please make an educated guess.
If a standing order, or open PO, is needed, please indicate it in the
Comments section of your requisition.
If you are unable to find a vendor through a database search, please enter the vendor information in the requisition. You can use the
Contact , and
email fields on the vendor screen, or you can put the information in
Document Text . Please include all vendor information, including: company name, address, phone number, and fax number.
If the total of your order is over $2999.00, and will need to be bid, please include enough detail to allow Purchasing to proceed with the bid process. You can also include a list of vendors that you would like us to include in the bid process in
Document Text . (Note: Purchasing may include other vendors in the bid process.)
If you are claiming your order is a sole source, please indicate this in the
Comments section of your requisition. You will then need to fill out the
Sole Source Justification Form
, have it signed by your department head, and send it down to the Purchasing Office (MS 188). We will research your claim, and if it is found to be a sole source, we will get the proper VP approval. Note: Sole Source procurements over $30,000 must be advertised for 5 business days.