Leave of Absence Process Frequently Asked Questions (FAQ’s)
What is a Leave of Absence?At some point in your career at Utah Valley University (UVU), you may need to take some time away from your studies; you may need to take a leave of absence from school. Common reasons students leave include: serving a religious or humanitarian mission, military service, family responsibilities, financial and employment reasons or medical reasons.
If you need to take a leave of absence for one or more semesters, then you must file a Leave of Absence. Filing is easy! Follow these steps:
- Log into UVLink (once you login to UVLink, this link will take you directly to the Leave of Absence page)
Benefits of taking a Leave of Absence?Students who file a leave of absence may place their scholarships on hold and may be eligible to use it when they return. The Leave of Absence process allows someone you designate to register you for courses prior to your return, so that you don’t miss out on priority registration opportunities. The transition back to school will be made easier.
Who can take a Leave of Absence?Leaves of Absence are generally granted and reviewed on a yearly basis for reasons relating to serving a religious or humanitarian mission, military service, family responsibilities, financial and employment reasons or medical reasons.
What process must I follow to place my scholarship on hold during my Leave of Absence?When you begin to complete the Leave of Absence process, the Scholarship Request to Hold form should come up. Fill out the form, along with a copy of your mission papers or any other documentation that you may need and submit it to the Scholarship Office at BA 105. Scholarships are only held for Religious or Humanitarian Service mission, military, medical, or extenuating circumstances. If you have questions please contact (801) 863-8101.
Do I still need to file a Leave of Absence if I am dropping for one semester only?You will still be required to answer the few short questions before withdrawing from the semester.
What if I filed a Leave of Absence, but changed my mind?You will need to contact One Stop at (801) 863-4636 to change your registration status.
What do I do if I have filed a Leave of Absence and have Financial Aid?If you are receiving financial aid, you will need to contact the Financial Aid Office at (801) 863-8442 or BA 105 within three business days of filing the Leave of Absence to complete the entire process.
What steps must I take before I leave the University?
- File your Leave of Absence online through UVLink.
- Meet with your academic advisor to review your courses you will need to fulfill when you return. The academic advisor should fill out the advisor checklist, and give you a copy of Wolverine Tracks. Please give the checklist and Wolverine Tracks to the person you designated to have access to your records.
- If you anticipate needing to have a parent or another designated person act as your agent in your absence, you will need to fill out a Release of Student Information Form (pdf) and submit it to One Stop.
- If you have any incomplete grades or questions and concerns about your grades contact your instructors.
What is the process for returning from a leave?Returning back to UVU is easy. You will receive a letter and an e-mail welcoming you back to UVU, just before priority registration of the semester that you are scheduled to return. . If you take a Leave of Absence for longer than one year you must reapply for admission at www.uvu.edu/admissions/. This should be done approximately three months prior to your estimated date of return. If you have any questions on how to register please contact the Leave of Absence Coordinator at (801) 863-8404.
I am going to attend another school, but I want to return to UVU. What do I do?Generally speaking, students who will attend another institution, even if the plan is to return to UVU, must file a leave of absence.
If I am an international student, with whom do I need to talk about taking a Leave of Absence?International students must contact the International Office at (801) 863-8342, located in WB 147 before the Leave of Absence can be processed.