Central scheduling of events and locations is done through the Campus Scheduling System. Requests should be made at least 5 business days in advance of the event. Requests for departmental scheduled location should be directly to the department.
"Non-UVU " is defined as any groups or individuals who are not state or federally funded or co-sponsored by a UVU organization or department. Non-profits groups can receive discounted fees, but must provide proof of non-profit status. Non-UVU events are assessed a rental fee and in some cases are required to provide proof of insurance or purchase insurance through the University before events will be scheduled. Event and location requests should be requested through the non-UVU event request form. These requests should be made at least 10 business days in advance of the event.
All UVU Clubs are required to submit any UVU space requests to the UV Club Office through orgsync. The Club office will then email them to the appropriate scheduling office. Requests should be made at least 14 business days in advance.
Event requests can be submitted beginning May 1 of the current year, but not further out than December 31 of the following calendar year. (Does not apply the Sorensen Center and the Student Life & Wellness Center.)
Event requests in the Sorensen Center for Fall 2014 through Spring 2015 will not be scheduled until approximately June 1 when the UVUSA events have been scheduled. UVUSA has first priority for the Sorensen Center and the Student Life and Wellness Building.
Locations, except classrooms, outside of the Sorensen Center can be requested through the current calendar year and after May 1 for the following calendar year.
Classrooms can be requested as follows:
Most areas are scheduled on a first come, first served basis. However, when receiving multiple requests, the Campus Scheduling Office will prioritize them in the following order:
The policy for scheduling campus facilities can be found here: https://policy.uvu.edu/getPolicyFile/425_Scheduling%20Campus%20Facilities_03-27-2015_56392c1765db23201153c22f.pdf and includes the following sections:
No tape, thumb tacks, or push pins are to be used except for in designated areas. Permission from University Marketing (863-8206) or the Physical Plant (863-8130) is required for use of designated areas.
As of October 2014, UVU will only permit film shoots during the Summer break. This does not include projects required for UVU credit classes, however, the shoot must be completed during the semester the student is enrolled for the credit class requiring the shoot.