Events Scheduling Procedures

Placeholder Image

General Information

All areas of the campus must be scheduled for use. 

Request UVU Events 

Central scheduling of events and locations is done through the Campus Scheduling System. Requests should be made at least 5 business days in advance of the event. Requests for departmental scheduled location should be directly to the department.

Request Non-UVU Events

"Non-UVU " is defined as any groups or individuals who are not state or federally funded or co-sponsored by a UVU organization or department. Non-profits groups can receive discounted fees, but must provide proof of non-profit status. Non-UVU events are assessed a rental fee and in some cases are required to provide proof of insurance or purchase insurance through the University before events will be scheduled. Event and location requests should may be requested through the non-UVU event request form. These requests should be made at least 10 business days in advance of the event. 

Request UVU Club Events

All UVU Clubs are required to submit any UVU space requests to the UV Club Office through orgsync. The Club office will then email them to the appropriate scheduling office. Requests should be made at least 14 business days in advance.

How Far in Advance Can Events be Requested?

Event requests for 2015 can be submitted beginning May 1, 2014, but not further out than 2015.

Event requests in the Sorensen Center for Fall 2014 through Spring 2015 will not be scheduled until approximately June 1 when the UVUSA events have been scheduled. UVUSA has first priority for the Sorensen Center and the Student Life and Wellness Building.

Locations, except classrooms, outside of the Sorensen Center can be requested through the current calendar year and after May 1 for the following calendar year.

Classrooms can be requested as follows:

  • Fall Semester – after July 1
  • Spring Semester – after November 1
  • Summer Semester – after March 1

Scheduling Priorities

Most areas are scheduled on a first come, first served basis. However, when receiving multiple requests, the Campus Scheduling Office will prioritize them in the following order:

  • First Priority: President's Office/Staff
  • Second Priority: UVU Faculty/Staff and UVUSA
  • Third Priority: UVU Sponsored Groups
  • Fourth Priority: Off-Campus Groups

Canceling of Events

If you need to cancel an event that has been previously scheduled please notify the one of the campus schedulers Connie Bond or Leslie Farnsworth

Relevant Policies

  • Scheduling Campus Facilities
  • Dining Services
  • Scheduling Peaceful Assembly
  • Fund-Raising Coordination

Miscellaneous Information

No tape, thumb tacks, or push pins are to be used except for in designated areas. Permission from University Marketing (863-8206) or the Physical Plant (863-8130) is required for use of designated areas.